On Premise Executive Assistant

Reporting to the EVP, On Premise, you will provide high-level administrative support to the On Premise Leadership Team, ensuring seamless daily operations and effective coordination across key business activities. Your responsibilities will include managing complex calendars, coordinating meetings and travel (domestic and international), preparing PowerPoint presentations, facilitating internal communications, distributing reports, maintaining records, and overseeing monthly tracking reports. Additionally, you will support the EVPs direct reports travel bookings.

EXECUTIVE SUPPORT

Calendar and travel management for EVP, On Premise (domestic and international)

Plan and orchestrate meetings/conference calls across the region

Process forms and expense reports

Manage our staff meetings including agenda coordination and follow-up action items

EVENT AND MEETING COORDINATION

Lead the planning and production of all leadership level activities, including off-sites, workshops and team building events.

Maintain OnP calendar; coordinate regular and one-off meetings, develop meeting agendas, and draft and distribute meeting minutes

INTERNAL COMMUNICATIONS

Manage the communications calendar for all-hands and quarterly business updates

Provide document support to presenters

Work with RBNA Internal communications to cascade OnP relevant information

OFFICE SUPPORT AND REPORT COORDINATION

Document support: Word, PowerPoint, Excel, general formatting

Coordinate monthly reporting, tracking and distribution

Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)

Maintain organized files/binders

Other administrative tasks as assigned (e.g., ordering office supplies, send FedEx)

Ad hoc assistance with important events and programs

3+ years of experience as an Administrative Assistant (supporting multiple leaders is a plus)

3+ years of experience coordinating large events and meetings

Proficiency in Microsoft Office: Outlook, PowerPoint, Excel and Word

Project Management experience

Bachelor's degree or equivalent work experience 

Must be fluent in English, additional languages an advantage

This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.

The base salary range for this position is $64,080 - $96,120 + cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.

Our current Benefits include:

Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)

Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.