Administrative Assistant – Level V

The Administrative Assistant provides administrative and general office support. This position support efforts in implementing business strategy, mission, plans and goals. Work involves conducting basic research, drafting reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel requests, travel reimbursements, maintaining calendars and creating presentations. This position is remote. Must be able to obtain a Public Trust clearance. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical – Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.    ESSENTIAL REQUIREMENTS Must be able to obtain a Public Trust clearance. High school diploma or general education degree (GED) and a minimum of ten (10) of years’ relevant experience and/or training, or equivalent combination of education/experience. May be required to travel to support quarterly customer offsite meetings. KEY DUTIES AND RESPONSIBILITIES Essential Duties and responsibilities include the following. Other duties may be assigned. Supports FAA Division manager and/or executive with calendar management/scheduling of appointments. Supports meetings; recording, submitting minutes and action items and providing briefing updates to executives. Acts as a liaison with staff, maintaining good working relationships with staff and throughout the organization and exercising good judgment and discretion. Assists with interoffice correspondence review and coordination. Works closely and effectively with the leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Analyzes multiple data sources to identify problems; analyze and propose solutions and communicate them effectively. Assists Executives with time recording reviews (LDR codes) using government time keeping system (CASTLE), reviewing codes and recommending changes or approval. Prepares program-related briefings and presentations. Reviews FAA orders and notices to ensure adherence to FAA policies and processes. Provides logistics support for client meetings (off site or onsite), could include assisting with planning and coordinating small events. Schedules and arrange travel for executives using Government software (E2). May be required to travel to support quarterly customer offsite meetings. EDUCATION AND EXPERIENCE High school diploma or general education degree (GED) and a minimum of ten (10) of years’ relevant experience and/or training, or equivalent combination of education/experience. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.  Exposed to general office noise with computers printers and light traffic.  EOE including Disability/Vet The estimated pay range for this role is $28 to $29, with the final offer contingent on location, skillset, and experience. CNI offers a comprehensive benefits package that includes: Medical Dental Vision 401(k) Family Planning/Fertility Assistance STD/LTD/Basic Life/AD&D Legal-Aid Program Employee Assistance Program (EAP) Paid Time Off (PTO) – (11) Federal Holidays Training and Development Opportunities Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI). Chickasaw Nation Industries, Inc. (CNI) is a federally chartered corporation wholly owned by the Chickasaw Nation. Headquartered in Norman, Oklahoma, CNI serves as a holding company with multiple subsidiaries that operate as Limited Liability Companies (LLCs) engaged in several lines of business including Civilian, Defense, Filtration, Network Services, and Research, Development, Test and Evaluation. CNI supports a diverse culture that offers innovative approaches and customer-centered services. When you do business with us, you gain efficient and cost-effective solutions that help safeguard the environment, protect and secure key assets, and connect resources to needs. We are proud to support the economic development of the Chickasaw Nation and to contribute to the tribal mission of enhancing the overall quality of life of the Chickasaw people. A portion of our profits is used to support Chickasaw citizens through a multitude of programs and services such as education, health care, nutrition services, housing programs, legal services, elder and child care and community support programs. Successful economic development is an integral part of the Chickasaw Nation’s operations.