Entry Level Office Assistant

Entry-Level Bilingual Office Assistant (Remote – Real Estate Media)
Location: Remote (Preference for candidates located in or familiar with Southeast Florida)
Job Type: Full-time (Mon–Fri, 9 AM–5 PM; Sat 9 AM–2 PM) | Part-time considered
Pay: $14.00/hour

Job Summary:
We are a fast-paced Real Estate Photography & Media Company based in Miami, FL, seeking a highly organized, bilingual (English/Spanish) Entry-Level Office Assistant to join our team. This remote position involves managing daily office tasks, coordinating photo sessions, handling media delivery, supporting client communications and marketing efforts.

If you’re detail-oriented, tech-savvy, and passionate about real estate and visual media, this is a great opportunity to grow with us.

Key Responsibilities:

Media Review & Delivery
• Review photo/video files for quality and accuracy
• Coordinate edits with editors, including visual feedback
• Organize and upload finalized content to platforms and clouds.
• Send emails and text messages to clients

Scheduling & Client Coordination
• Confirm and schedule with clients and photographers upcoming photo sessions
• Handle rescheduling, reminders, and updates

Client Communications & Admin
• Answer phones, emails, and client inquiries promptly
• Send invoices, payment reminders, and track outstanding balances
• Add and update client details in CRM
• Follow up post shoots with clients
• Maintain accurate job logs and delivery records

Lead Generation & CRM Tasks
• Prospect new clients daily, add and track leads in CRM

Social Media & Marketing
• Post to Instagram and Facebook, by creating engaging captions and visual content
• Respond to DMs, comments, and build audience engagement
• Assist with email marketing

Reporting & Organization
• Maintain sales reports, cost tracking and invoices
• Help with basic accounting admin (Quickbooks)

Requirements:
• Fluent in English and Spanish (written and spoken)
• High School diploma, GED, or some College
• Highly organized and self-motivated
• Comfortable with remote work.
• Familiar with tools like Google Drive, Excel, CRM platforms
• Available to work some Saturdays
• Tech-savvy and eager to learn real estate workflows

Preferred Experience:
• 1 year of customer service experience
• Experience with social media content creation or marketing
• Basic graphic design or video editing a plus
• Local geographical knowledge of South Florida

Learn about us:
Instagram & Facebook: @FLrephoto / FLREphoto.com

Apply now to become part of a dynamic, creative team and grow your skills in a real estate media business making an impact across Florida!

Job Types: Full-time, Part-time

Pay: $12.00 – $14.00 per hour

Expected hours: 40 per week

Schedule:
• Monday to Friday
• Weekends as needed

Education:
• High school or equivalent (Required)

Language:
• Spanish (Required)

Work Location: Remote