Executive Assistant to Management Team (Remote – Pacific Time | Bilingual | LATAM-Based)

Location: Remote – Applicants must be based in Latin America.

Schedule: Monday–Friday, 7:00 AM – 4:00 PM Pacific Time (Full-Time)

Compensation: $1,500 USD/month (Contract)

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About the Role

We’re a fast-growing structural concrete subcontractor based in Southern California, and we’re looking for a highly organized, bilingual, and tech-savvy Executive Assistant to support our Management Team.

This is a full-time remote role, but you must be available to work 100% on Pacific Time hours (7 AM – 4 PM PT, Monday through Friday).

We welcome applicants from across Latin America, especially those who are fluent in both English and Spanish, detail-oriented, and passionate about bringing structure, accountability, and momentum to a high-growth business.

You’ll play a key role in internal operations, supporting leadership with calendar and email management, team follow-ups, SOP creation, and even light marketing and AI integration.

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Key Responsibilities

• Manage calendars, inboxes, meetings, and priorities for the leadership team

• Triage and organize 100+ emails daily, flagging critical items and dismissing or responding to low-priority solicitations

• Attend or review internal meetings, take notes, assign follow-ups, and track accountability

• Leverage AI tools (like ChatGPT) to draft emails, generate summaries, and assist in streamlining workflows

• Build and maintain internal SOPs, organize digital files and shared drives (Microsoft 365, SharePoint)

• Help implement and manage a task-tracking platform (Microsoft Planner, Asana, etc.)

• Assist with travel coordination, scheduling, birthdays, and light personal support

• Support basic marketing efforts (LinkedIn posting, WIX website updates)

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Ideal Candidate

• Based in Latin America

• Fluent in English and Spanish (written and spoken)

• 3+ years experience as an Executive Assistant or similar support role

• Excellent communication, organization, and problem-solving skills

• Comfortable with Microsoft 365, HubSpot, task management tools, and cloud platforms

• Familiar with AI tools like ChatGPT for productivity

• Proactive, responsive, and able to work independently

• Comfortable holding others accountable and helping leadership stay focused

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Compensation

• $1,500 USD/month (contract)

• Intended to be competitive within the LATAM region — equivalent to middle or upper-class income

• Opportunity to grow within a values-driven, U.S.-based construction firm

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To Apply

Please include the following:

1. Your resume

2. A short cover letter explaining why you’re the right fit

3. A sample professional email or follow-up you’ve written (bonus if it was AI-assisted)

4. Your location and confirmation of availability to work Pacific Time hours

⚠️ Please Note (U.S.-Based Applicants)

We appreciate interest from applicants in the United States and Canada; however, this role is structured as a full-time contractor position with compensation set at $1,500 USD/month.

Due to current state and federal labor laws, including minimum wage and worker classification regulations, we are not able to hire full-time contractors residing in the U.S. or Canada for this role, particularly in states like California, at this rate without creating potential legal and compliance issues.

This position is designed to offer competitive, upper-middle-class compensation within Latin America, where the salary is highly motivating and aligned with regional standards. Our goal is to find a long-term partner who is energized by this opportunity, not underpaid by U.S. standards.

We welcome applicants from Latin America and other regions where $1,500/month represents a strong, stable, and motivating income and where contractor status is legally and ethically appropriate.

Thank you for your understanding!