Strategic Assistant to the CEO - AI Systems Lead

Job Overview

We’re seeking a world-class Strategic Assistant to the CEO – AI Systems Lead/Executive Assistant to support a visionary UK-based leader operating at the intersection of innovation, digital productivity, and strategic growth. This is a high-impact role designed for a senior-level EA who excels at leveraging AI tools, refining systems, and enabling executives to perform at their highest level.

You’ll operate as a true extension of the executive—managing communications, enhancing workflows, and ensuring strategic alignment across all activities. This is not a traditional support role; it’s a dynamic, AI-powered partnership where initiative, precision, and strategic foresight are non-negotiable.

If you're a systems-minded operator with deep experience in executive support and automation, and you’re passionate about enabling focus, this role is your ideal next move.

Key Responsibilities

• Act as the executive’s right hand, ensuring seamless communication across internal and external stakeholders.
• Manage an intricate calendar, scheduling across multiple time zones, and ensure the executive’s time is aligned with strategic priorities.
• Design, implement, and optimise operational workflows to reduce friction and boost productivity.
• Leverage AI tools (e.g., ChatGPT, Zapier, Notion AI) to automate recurring tasks, generate content, summarise data, and streamline communications.
• Proactively manage inboxes, filter noise, and draft high-level correspondence and documentation.
• Anticipate needs and prepare detailed briefing materials, agendas, and follow-ups for all meetings.
• Own and evolve the executive’s task management system, aligning with their vision and goals.
• Ensure clarity, consistency, and confidentiality across all interactions and initiatives.
• Step in with confidence when the executive is unavailable—owning processes and driving progress forward independently.

Qualifications and Experience

• Minimum 5 years’ experience in a senior-level Executive Assistant, Chief of Staff, or strategic operations role.
• Proven success supporting senior executives in high-performance, fast-paced environments.
• Demonstrated experience using AI tools to automate workflows is essential. Familiarity with platforms such as ChatGPT, Notion AI, Zapier, Make.com, and similar automation tools.
• Strong systems thinking and the ability to build scalable, repeatable processes.
• Impeccable written and verbal communication skills; able to write on behalf of executives with nuance and professionalism.
• High-level digital literacy with platforms like Notion, Trello, Slack, Google Workspace, and calendar management tools.
• Relentlessly detail-oriented, structured, and able to operate with minimal direction.
• Comfortable taking initiative and making operational decisions within a defined strategic framework.
• Required: Own laptop, high-speed internet, and a dedicated, quiet home working environment.