Equity, Culture, and Talent Associate

About the role:

The ECT Associate will provide the Equity, Culture and Talent department with operations and administrative support. This role would work closely with all team members in the Department to ensure seamless operations. Key responsibilities of this position are to own the administrative and operational support functions of the department’s projects and processes. This role will support with a myriad of duties, ranging from preparing surveys, standard operating procedure documentation, event support, and being directly involved in the planning and execution of several large milestones during the year (including the performance management window, the annual disclosures, the annual all staff retreat and smaller staff events, the internship and fellowship programs, and other support as needed).

The ideal candidate will have strong attention to detail and the ability to execute effectively. Additionally, the ideal candidate will be comfortable working alone and in collaboration with a team. Moreover, the candidate should be comfortable asking questions for clarification of action items. The goal of this role is to support the effectiveness of ECT through administrative support and execution.

Job Details:

Location: Washington, DC

Reports to: Vice President of Equity, Culture, and Talent

This Position Is: Full Time, Non-Exempt, Non-Union

Salary: $55,000 - $68,000

Responsibilities:

• Support the creation/revision of ECT internal processes and protocols that allow for equity through transparency and consistency across the organization;
• In collaboration with the Equity and Culture Manager, support the process for investigating internal allegations of violations of the organization’s policies and violations of the collective bargaining agreement;
• Support the operations of the organization’s Learning Management System; including troubleshooting and one to one training and support sessions;
• In collaboration with the Equity and Culture Manager, support the operational Intern Programming mechanics and support the plan for the expansion/execution of the fellowship program. This includes, but is not limited to, survey creation and execution, intern support, coordination with external vendors on programmatic activities for interns;
• In collaboration with the Compliance and Benefits Specialist, support the reorganization and maintenance of the departmental Google drives and documentation;
• In collaboration with the Equity and Culture Manager, support the Department’s confidential labor relations work, to include collective bargaining agreement negotiations and compliance with any established collective bargaining agreement;
• Support the organization in appropriately maintaining and utilizing confidential labor relations information including, but not limited to, the specific responsibilities outlined herein;
• Post job openings and add interview kits to the organization’s applicant tracking system; Share job posts to external sources; 
• In collaboration with the Talent Specialist, conduct phone screens for junior roles;
• In collaboration with the Talent intern and the Senior Director of Talent, manage the preparation of the monthly newsletter, to include drafting a timeline template, tracking progress of the newsletter, supporting the Talent Intern in researching content topics (when needed), revising drafted content, designing the final product, and delegating these duties where necessary and appropriate; 
• Prepare salary change notice letters/personnel action forms during the performance evaluation period, and ad hoc throughout the year, and file such documents in personnel files; Track salary and employment status changes;
• ​Support the operations and logistics of rolling out new projects, initiatives, and policies; 
• Support the Talent Specialist in managing the intern recruitment process, to include  ensuring both internal and external process timelines are met, setting up job posts and interview kits in the applicant tracking system, sharing jobs to external sources, and handling the administrative aspects of intern onboarding;
• In collaboration with the Talent Specialist, research recruitment sources, including job fairs, and identify partnership opportunities to maintain proactive and inclusive outreach; and
• Additional duties may be assigned consistent with the responsibilities and qualifications in this job description. 

Qualifications:

• 3+ years of human resources, people operations, or administrative experience. A relevant advanced degree may supplement the required work experience;
• Demonstrated emotional intelligence and analytical skills;
• Excellent written and verbal communication skills;
• Strong interpersonal skills;
• Highly organized and detail-oriented with the ability to manage and prioritize multiple projects and responsibilities simultaneously;
• Advanced or proficient use and understanding of Google Suite, to include Google Docs and Google Sheets;
• Experience with data systems/platforms or demonstrated ability to quickly learn how to use these aforementioned platforms;
• Creative skills and experience with visual presentations, using platforms like Canva or Google Slides;
• Strong time management and organizational skills, and ability to work with deadlines;
• Demonstrated commitment to Reproductive Freedom for All's mission, values, and goals;
• Experience contributing to a workplace environment where diversity is valued and supported;
• Commitment to ensuring anti-racism, diversity, equity, and inclusion are at the heart of our work and our organization.

OPTIONAL: Nice-to-haves (or excited-to-learns):

• Familiarity or experience with the needs of undergraduate prospective interns or academic cycles;
• Knowledge of or experience with project management tools, like Monday.com.