Executive Assistant

Step into a dynamic role as an Executive Assistant.

• Are you a highly organised and self-motivated professional who thrives on supporting senior leaders?

• Do you like to make sure things run smoothly?

• Are you values-oriented, with a strong ability to align actions with organisational priorities?

About the Role

Our Hawkes Bay client is seeking an exceptional Executive Assistant to provide high-level support to their CEO and COO. This is a critical role combining administrative expertise, strategic thinking, and strong communication skills to ensure the effective running of the executive team’s day-to-day activities and long-term priorities.

If you’re proactive, detail-oriented, and excel at building relationships, this role offers an exciting opportunity to make a meaningful impact on their organisation.

What you’ll do

As the Executive Assistant, you will:

• Manage and coordinate executive schedules, prepare meeting agendas, and attend meetings to capture detailed minutes and follow up on action items.

• Prepare Board and Committee meeting agendas, and attend meetings to capture detailed minutes and follow up on action items.

• Facilitate communication across teams, departments, and external stakeholders, ensuring alignment and efficiency.

• Oversee and monitor critical projects, tracking progress to meet deadlines and achieve objectives.

• Prepare reports, presentations, and briefing documents to support executive decision-making.

• Manage high-level administrative tasks, including executive and board travel arrangements.

What we’re Looking for

This is a new role, and we are seeking someone who can think outside the box, plan ahead, and bring drive and energy to make this varied role look seamless. You will have the autonomy and flexibility to identify challenges and develop effective solutions.

We need someone with proven experience in a similar role, who possess exceptional communication skills, has great attention to detail and thrives in a diverse business setting.

Why Join Us?

• This is a full-time role based in the Hawkes Bay, offering hybrid and flexible working arrangements.

• You will be provided with a vehicle for both work and personal use.

• Play a central role in shaping our organisational success while working in a collaborative, purpose driven environment where your contributions make a difference.

• Be part of a kaupapa-driven organisation committed to economic, social, and cultural sustainability.

How to apply?

Click on the below link (or copy and paste into your browser) to complete our online application form.

https://apply.workable.com/ryhr/j/99BB3E8A46/apply/

Contact Genna on 021 537 875 and email recruit@robynyoung.co.nz to find out more.

Be part of a purpose-driven team – apply today!