Executive Assistant

Remote position within Argentina, only.

RYZ Labs is looking for a highly organized and proactive Executive Assistant to work closely with one of our clients’ COO. The ideal candidate will have exceptional communication skills, strong project management experience, and the ability to create and maintain Standard Operating Procedures (SOPs). This role requires a detail-oriented and strategic thinker who can anticipate needs and take initiative to ensure smooth operations.

Basic Qualifications: 

- A bachelor’s degree or equivalent experience is preferred.

- 3+ years of experience as an Executive Assistant, preferably in a startup or high-growth environment.

- Strong project management skills with experience using tools like Asana, Monday.com, or Trello.

- Excellent verbal and written communication skills in English

- Highly organized with exceptional attention to detail.

- Proficient in Microsoft Office Suite and Google Workspace.

- Ability to work independently and anticipate needs without constant supervision.

- Ability to work in a fast-paced environment.

- Experience in process development and implementing SOPs.

- A proactive mindset with a strong sense of ownership and problem-solving ability.

- Team player that has a can-do-anything mentality

Key Responsibilities:

- Manage and coordinate the COO’s calendar, meetings, and travel arrangements and assist with other team members when needed.

- Handle email correspondence, prioritize tasks, and draft responses as needed.

- Assist with project management by tracking progress, setting deadlines, and following up on deliverables.

- Develop, maintain, and enforce Standard Operating Procedures (SOPs) for various administrative and operational processes.

- Support internal and external communications, including presentations, reports, and stakeholder correspondence.

- Conduct research and provide insights to assist in decision-making and strategic planning.

- Manage and organize documents, contracts, and confidential company files.

- Assist in event planning, team coordination, and company-wide initiatives.

- Identify and implement process improvements to enhance efficiency and productivity.

- Upload and manage Ramp receipts for expense tracking.

- Schedule meetings and ensure alignment with priorities.

- Assist with following up with customers on unpaid invoices.

- Conduct monthly reviews of Quickbooks Invoices and Recess Platform to ensure accuracy

- Create and assign weekly meeting tasks in Asana.

About RYZ Labs:

RYZ Labs is a startup studio built in 2021 by two lifelong entrepreneurs. The founders of RYZ have worked at some of the world's largest tech companies and some of the most iconic consumer brands. They have lived and worked in Argentina for many years and have decades of experience in Latam. What brought them together is the passion for the early phases of company creation and the idea of attracting the brightest talents in order to build industry-defining companies in a post-pandemic world.

Our teams are remote and distributed throughout the US and Latam. They use the latest cutting-edge technologies in cloud computing to create applications that are scalable and resilient. We aim to provide diverse product solutions for different industries,planning to build a large number of startups in the upcoming years.

At RYZ, you will find yourself working with autonomy and efficiency, owning every step of your development. We provide an environment of opportunities, learning, growth, expansion, and challenging projects. You will deepen your experience while sharing and learning from a team of great professionals and specialists.

Our values and what to expect:

- Customer First Mentality - every decision we make should be made through the lens of the customer.

- Bias for Action - urgency is critical, expect that the timeline to get something done is accelerated.

- Ownership -  step up if you see an opportunity to help, even if not your core responsibility. 

- Humility and Respect - be willing to learn, be vulnerable, and treat everyone who interacts with RYZ with respect.

- Frugality - being frugal and cost-conscious helps us do more with less.

- Deliver Impact - get things done in the most efficient way. 

- Raise our Standards - always be looking to improve our processes, our team, and our expectations. The status quo is not good enough and never should be.