Executive Assistant

Save My Exams is a rapidly growing EdTech business on the lookout for an Executive Assistant. We are an exciting, customer-obsessed, remote-first startup that is improving the lives of millions of students every year.

Reaching more than 2 million users every month, we like to think we are the most exciting tech company you've never heard of.

We are looking for a highly competent, reliable, and trustworthy Executive Assistant to support our CEO, CFO, and wider  Leadership Team.

Check out our Trustpilot!

The Role

To love and succeed in this role, here’s the type of person you are:

• Motivated, diligent, and highly trustworthy.
• Some experience as a Personal Assistant or Executive Assistant.
• Excited to play an integral role in the success of a fast-paced tech company.
• Willing to get stuck into anything needed, no task is too big or too small.
• Super organised, with strong attention to detail.
• Take an interest in how a growing business operates, and how best you can contribute to its success.
• Motivated by the fact that you succeed when you help those around you succeed.
  

Your Responsibilities:

• Proactively support the CEO and CFO to ensure their diary, emails, workload, key priorities and capacity are carefully managed to ensure their days are as effective as possible and they know what is coming up over the next week and month. 
• Provide  the CEO, CFO, and wider Leadership Team with support on any project or admin tasks as needed, this may include hiring support, performance reviews, general project research ,or preparing presentations. 
• Provide personal support to the CEO. Travel booking and management, personal appointments and any general personal admin.
• Be the ears and eyes for the wider Leadership Team to ensure they know what is going on in all parts of the business.
• Provide full planning support for any company meetings, including our bi-annual Leadership Team Strategy days, and two-monthly All Hands.
• Manage our London WeWork office, being the go-to person for anyone in the team who wants to use the space. 
• Support our People team on an ad-hoc basis, this may include helping to organise our bi-annual All Company get togethers, such as  organising travel and accommodation arrangements  for the whole team, social activities and any working set ups. 

• 2+ years experience as a Personal Assistant or Executive Assistant.
• Be organised and reliable with great attention to detail - you’re comfortable juggling and prioritising to-dos, even when things are fast-paced or high pressure. 
• Be discrete and trustworthy - must have experience of being privy to sensitive information and keeping it confidential.
• Be a clear communicator - you’re skilled at communicating with clarity, both in writing and verbally. You know how to push back on stakeholders whilst remaining calm. You make people feel like they can and want to contact you.
• Based in the UK and able to work from the London office at least 1 day a week (usually Thursdays), or more if needed.

Nice to Haves

• Some proficiency with GSuite / Microsoft Office

Working for a fast-growing, bootstrapped education company is a rare opportunity to build a hugely impactful and sustainable business.

Our positions are challenging, but also come with amazing advantages and opportunities.

Here’s what we offer:

• Competitive annual salary of £35,000 - £50,000 depending on experience & skills 
• 36 days of annual leave, this includes the UK bank holidays but you can take them whenever suits you 
• A 4-week paid sabbatical for every 3 years you work with SME (this is in addition to your annual holiday allowance)
• Bonus scheme and share options
• Private medical & life insurance  
• £500 annual learning & development budget
• Enhanced maternity & paternity leave 
• Pension contribution
• Equipment budget for equipment you might need to do your job brilliantly
• Flexible working hours and remote working: we’re UK based but you can work from your home or wherever you want. (Note - For this role we would expect you to be in London at least once a week)
• A people-first culture - we’re driven to work hard but we also have fun, with weekly virtual fitness classes and whole company coffee coolers, as well as bi-annual get-togethers in person.

Process

Here’s an overview of our hiring process, so that you know what to expect. We aim for a fast and straight-forward process.

• Initial phone screen with our current People Lead, Melody.
• Short task/presentation to Head of People, Mel, and current EA, June. 
• Final Interview with our CEO, Constance and CFO, Stuart. 

All Are Welcome Here

Save My Exams is an equal opportunities employer and we are committed to building and empowering an inclusive community within our company.

Our goal is to create a workplace where everyone is treated fairly, equitably and respectfully.

Research shows that underrepresented groups apply only if they fully meet the criteria in a job listing. Save My Exams is committed to leveling the playing field, and we encourage anyone from any background to apply even if they don’t check every box on our job listing.

We believe flexibility is important, and we’re happy to chat to you about flexible and remote working. And, If you need any flexibility or adjustments in our interview process - to help set you up for success - then please let us know too.