Administrative Assistant - Part-time (80%)

Schréder has been crowned "Entrepreneur of the Year® - Entreprise de l'Année® 2024". This award recognises companies that demonstrate excellence in areas such as innovation, financial performance, social responsibility, and personal commitment to their businesses and communities.

Want to join a company with a century-long tradition of innovation and entrepreneurial spirit that pushes the limits of the smart lighting industry? A company that requires employees to broaden their expertise to not only light urban environments but also deliver services for engaging and interactive public spaces.

With a rich heritage in engineering, environmentally, economically, and socially sustainable lighting has always been part of our DNA. With connectivity more vital more ever, as Experts in Lightability™, we propose lighting infrastructure that will play a pivotal role in building Smart Cities. A family-owned Belgian company with headquarters in Brussels, we are present in over 70 countries on 5 continents.  

Will you take the challenge? Let’s light up the future together! 

We are currently looking for an Administrative assistant in Liège, Belgium, working together towards our mission – to bring meaningful moments to people in connected public spaces. 

You will be responsible for managing and distributing information within the office including maintaining files, creating administrative document, answering phone calls,… Being part of the Admin department, you will also provide back-up for the office assistant during absences.

What you will do :

As Administrative Assistant, you will be in charge of :

• Creation of Purchase Requisitions, Purchase Orders and suppliers in Dynamics 365 (ERP) as well as the update of these files
• Input and follow-up of delivery notes and reception of goods in D365
• Management of 3 mailboxes (personal, administration and shipment)
• Training, supporting and guiding colleagues in their journey of the creation of PR’s in the system
• Gathering suggestions, comments,… concerning the user-friendliness of D365 and transfer the information to the Key-users in Liège
• Collecting proofs of the expenses made by Credit Card
• Updating existing guidelines and processes concerning the administration activities on Teams/SharePoint
• Ensuring a tidy and well-arranged administrative office

Back up

• Supporting to the accounting department
• Supporting on maintenance of the building by redirecting technicians
• Managing and archiving filing systems
• Supporting the receptionist in Liège and provide back-up during the absence of the receptionist (welcoming visitors, book meeting rooms, receive and distribute mail, coordinate office procedures,…)
• Answering, screening and forwarding incoming calls

At Schréder, entrepreneurship and a growth mindset are essential. It's not just about who you are but who you want to become with us. 

Skills Requested

• A first successful experience in administrative function of min 2 years
• A good knowledge of MS Office and applications such as SAP or any ERP; D365 is a plus
• Fluent in English; French or Dutch are a plus
• A good team spirit and results-oriented
• Autonomous, organized and rigorous, but still a teamplayer
• Excellent communication (spoken & written) and interpersonal skills.

At Schréder, every employee is valued for his or her skill set. We actively look for and choose employees based on their experience and the value they bring to the company. 

What we have waiting for you 

• A positive work environment : You can expect to work in an environment that is safe, supportive, and free from discrimination or harassment.  
• Flexibility at work : For all functions that allow it, we encourage hybrid working, as working in person and remotely has benefits.  
• Growth opportunities : You will be part of a global company that encourages your employees to learn and develop daily and pursue their career goals at Schréder. Our soul is entrepreneurial, so take some risks, allow yourself to get out of your comfort zone and grow with us! 
• Open communication : We encourage open communication between employees and managers and feedback and suggestions between all organisational levels. 
• Shared purpose : If you will be here with us, we share the same values.  
• Deeper connections : We are friendly and open to those who arrive, see great value in our differences and diversity, and work together with trust and collaboration. 

On top of that, in addition to a competitive and attractive compensation package, we offer a great number of extra-legal advantages such as flexible working hours, structural homeworking, a market competitive salary, performance bonus, meal vouchers, eco vouchers, pension provision, medical & hospitalization insurance, net allowances and a laptop. 

Commitment to Diversity & Inclusion 

Respect is one of our Values. Our commitment to inclusivity goes hand in hand with our dedication to sustainability and the environment. Inclusivity is part of who we are, so we encourage applications from all backgrounds, communities and industries and are committed to having a team that is made up of diverse skills, experiences and abilities.

At Schréder, we commit ourselves to co-creating an environment where passionate people work and win together, learn and have fun. Let Join us!