Personal Assistant

About SEEK

SEEK’s portfolio of diverse businesses make a positive impact on a truly global scale. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We create world-class technology solutions to connect more people to relevant employment, education, small business and volunteer opportunities. We have a culture of high-performance in our workplaces and celebrate the diversity of our employees who contribute to the success of our organisation.

Life at SEEK

SEEK’s purpose is at the centre of everything we do. Our SEEK, which defines the way we work, is all about what makes us unique and a little bit different. Passion, Team, Delivery and Future are our principles that drive innovation and creativity. SEEK strives to support employee wellbeing by providing an amazing experience at work which led us to being named AFR BOSS Top 10 Best Places to work in technology for the fourth year in a row. We are proud to work in an environment that's inclusive where everyone's unique ideas, experiences and perspectives are valued.

Our award-winning head office in Cremorne (just a 4 min walk from Richmond station) provides an exceptional space to collaborate with colleagues. The building provides sweeping views of the city, a games area, sit and stand desks at every workstation, modern end-of-trip facilities and Thursday night drinks which gives our people an opportunity to connect in a social setting.

This position supports two Directors, including the APAC Marketing Director.  Your primary responsibility will be to ensure they have everything they need to seamlessly execute their responsibilities and optimize their time across regional time zones.

You’ll operate as the point person for your Directors and use your discretion wisely so you can carry out various tasks including but not limited to, significant calendar management, travel coordination, high end internal events and much more!

We operate in a hybrid model, meaning you will be in the office as your Directors require, plus you have the flexibility to work from home for the other part of the week.  You will be supported by an EA/PA group who work closely together to get things done.

Responsibilities 

• Calendar management including scheduling meetings with complex requirements on behalf of your Directors
• Prepare and organize all necessary materials to ensure these meetings run smoothly and effectively
• Plan and execute high-end events for the Marketing team. Ensure every detail is meticulously managed to deliver a memorable and successful experience
• Understand your Directors’ priorities and exercise sound judgement to make appropriate scheduling decisions on their behalf
• Coordinate frequent domestic and international travel arrangements across APAC region
• Communicate with a friendly professionalism and a strong ability to build solid working relationships across various stakeholders
• Reconcile monthly expenses on a timely basis

• Experience supporting Senior Executive/s with an ability to manage multiple leaders and calendars (within a large complex organisation preferred)
• Proven experience in broad administrative duties including but not limited to: travel management (international travel, visas and itineraries), expenses, and coordination of meetings, agendas, materials and presentations.
• Ability to handle and prioritise multiple and disparate tasks in a rapidly changing environment where adaptability is critical
• Experience in multi-national organisations with cross regional teams
• Thrives working in an extremely fast paced environment
• Highly developed interpersonal and stakeholder engagement skills with excellent verbal and written communications skills
• Ability to perform well under pressure and work efficiently, juggling a broad and busy range of tasks
• Experience in liaising with Board members and events management

At SEEK we offer:

• Annual Performance Bonus Plan
• Support of flexible working, including a mix of office and work from home days depending on your role.
• Paid and unpaid leave benefits including Personal Flexi Days and Volunteer Days, as well as the opportunity to purchase additional leave
• Support for parents with 14 weeks paid primary carers leave and 2 weeks paid leave for partners
• Frequent events including sports days, annual Christmas party, hackathon, and trivia
• Free kick-start breakfast every morning and fresh fruit available all day in our offices
• Casual dress – every day

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

For this role, only those candidates with the eligible right to work will be considered.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.