Events Assistant/Contract

Join our dynamic EMEA (Europe, Middle East, and Africa) Field Marketing & Events team as a Temporary Events Assistant. This exciting part-time role, running from February to June 2025, offers the chance to contribute to engaging, customer-centric events that drive pipeline and revenue growth. You’ll support various teams, including Sales, Industry Principals, Analytics Engineers, Customer Success, and Revenue Operations, ensuring the flawless execution of international trade shows and conferences. 

We’re looking for a highly organized, detail-oriented professional who thrives in fast-paced environments and enjoys making an impact. 

Key Responsibilities:

• Event Logistics: Oversee multiple timelines, contracts, and deliverables for international trade shows and conferences across EMEA and APAC. 
• Vendor Coordination: Oversee trade show deliverables such as AV monitors, lead retrieval scanners, furniture, carpeting, F&B, and name badges. 
• Registration Management: Register team members for trade shows, ensuring documentation is accurate and complete. 
• Material Coordination: Manage the shipment of event materials (e.g., swag, banners, print material) from our Prague warehouse to venues. 
• Booth Graphics: Arrange booth graphics, ensuring designs meet specifications and deadlines. 
• Speaker Support: Assist speakers with deliverables, timelines, presentations, demos, and rolling slideshows. 
• Team Briefings: Organize and lead ‘Know Before You Go’ calls, ensuring event staff are well-prepared with logistics and responsibilities. 
• Lead Capture Training: Ensure event staff are proficient with lead scanning apps and processes. 
• Event Research: Identify venues and restaurants for customer dinners and assist Sales teams in creating invitations and support materials. 
• Data Management: Extract and upload leads from events to Salesforce and create post-event reports. 
• Point of Contact: Act as the main remote contact for vendors, attendees, and staff during events. 
• Feedback and Reporting: Compile post-event feedback and analyze metrics such as attendance, leads, and engagement. 
• Expense Management: Reconcile and submit invoices and receipts for event-related expenses. 
• General Support: Provide additional assistance to the events team as needed. 

Contract Details:

• Schedule: Fully remote, 2 days per week. 
• Duration: Temporary role ending in June 2025. 

• Exceptional organizational and multitasking skills. 
• Proficiency in Microsoft Office Suite, Slack, and Salesforce. 
• Strong communication skills to collaborate across multiple countries and teams. 
• Previous experience in event planning or coordination. 
• Ability to handle last-minute challenges with resourcefulness and composure. 
• Attention to detail and a proactive, solution-oriented attitude. 

Why Join Us? 

Be part of a passionate team driving impactful events across the EMEA and APAC regions. This role offers a unique opportunity to enhance your event management skills while working in a collaborative, fast-paced, and rewarding environment. Your contributions will directly impact customer engagement, pipeline growth, and revenue success.

Ready to help us deliver exceptional events? Apply now!