LHSC - Assistant Director of Programs

Title: Assistant Director of Programs 

Level: Assistant Director 

Department: Loudoun Homeless Services Center (LHSC) 

Reports to: Director of Loudoun Homeless Services Center 

Salary Range: $64K-$69K 

Location: Sterling, VA 

FLSA Status: Exempt 

About Us: 

Shelter House was established in 1981 as a grassroots responder to the homelessness crisis in Fairfax County.  Since the organization’s inception, we have adapted and grown to meet community needs, all while working in partnership with government and private partners and community members. Today, Shelter House is a successful and reputable organization of over 100 employees committed to preventing and ending homelessness and domestic violence.  In the last year, our compassionate team of individuals changed the lives of nearly 2,000 individuals, half of which were children. Our Culture is built from our Core Values of Inclusivity, Collaboration, Accountability, Respect, and Empowerment (iC.A.R.E.) 

About the Role: 

The Assistant Director of Programs manages the service delivery team for the following programs: 

• Emergency Shelter 

• Drop-In Day Program – which serves those staying in our hypothermia program 

• Housing Services 

The Assistant Director of Programs provides support to ensure safe, efficient, and effective operation of all programs at the Loudoun Homeless Services Center (LHSC).  The Assistant Director of Programs develops strategies in collaboration with the Director of LHSC to accomplish program goals in accordance with agency philosophy and values.  The Assistant Director of Programs is responsible for ensuring that best practices are implemented according to program type. 

How you will contribute: 

• Directly supervise Shelter, Drop-In Case Managers, and Housing Staff including Case Managers and a Housing Locator, and oversee service activities carried out by these team members. 

• As the supervisor of the positions listed above, ensure that services are: 

• Delivered in a manner that is human-centered, trauma-informed, low-barrier, and aligned with the Housing First approach 

• documented in an accurate and timely manner 

• consistent with agency mission and values 

• Ensure that clients referred for services are assessed for eligibility and need are accepted into the program and assigned to a case manager for services. 

• Participate in client meetings as needed to support the service delivery team 

• Oversee delivery of regular (3-5 hours per week) programming for clients including completing a schedule, securing presenters, and occasionally presenting on a variety of topics which could include topics such as financial literacy and planning, tenancy rights and responsibilities, health and wellness, employment, and other topics relevant to helping clients meet their goals. 

• Act as an advocate to partners, service providers, and government agencies on behalf of the population served and/or individual clients when necessary and appropriate 

• Conduct regular file reviews and ensure work is documented and in line with funding regulations, contract requirements, and best practices. 

• Track program spending and spending projections, assist the Director in managing the program budgets including determining rental subsidy lengths and amounts. 

• Oversee administration of client satisfaction surveys/activities and make programmatic updates and changes based on client feedback gathered in surveys. 

• Ensure data is entered accurately and in a timely manner. 

• Hear and address client grievances and appeals as the first supervisory point of contact 

• Provide coaching, development, support and feedback to direct reports through regularly scheduled one on one meetings and evaluations 

• Design and implement in-service training and professional development opportunities for staff 

• Assist the Director in creating a professional environment which supports team building, self-directed work teams and a learning organization 

• Assist the Director in the design, implementation, and evaluation of all LHSC programs 

• Assist the Director in creating, documenting, and implementing policies and procedures for all LHSC programs 

• In collaboration with the Director, ensure contractual compliance with Loudoun County as well as any requirements of local, state, federal, or private grants 

• Network with other providers and attend community meetings on behalf of agency and / or program 

• In collaboration with the Data Quality Specialist, ensure compliance with Loudoun County HMIS requirements and verify/monitor the accuracy of the data 

• Verify and approve staff timesheets and leave requests 

• Coordinate the on-call verify/monitor service delivery team and serve as a back-up to help staff address crisis issues 

• Proficiently operate a personal computer, fax, printer, copier and Microsoft Office products (email, calendar, drive, etc). 

• Exemplify the Shelter House core values: Inclusivity, Collaboration, Accountability, Respect, and Empowerment 

• Perform other duties deemed necessary to support the program and agency 

About You

 Required: 

• A bachelor's degree in human services/ related field or commensurate experience 
• 1+ years of program and staff management 
• Strong working knowledge of Rapid Rehousing and Supportive Housing best practices in addition to Housing First and Low Barrier philosophies and models. 
• Strong public speaking and communication skills 
• Strong written communication skills 
• Ability to be flexible, prioritize competing priorities and make sound judgments 
• Valid Driver’s License 
• Willingness to work evenings and weekends when needed 

Preferred: 

• A master's degree in human services/related field 
• Experience leading/ supporting programs serving homeless families 
• Experience leading/managing in a residential environment 

Physical Requirements: 

• Annual TB Test is required 
• Ability to sit or stand for long periods 
• Ability to lift items weighing 10-20 pounds 

Benefits: 

• Medical, Dental & Vision Insurance 

• 401K contributions with a 4% employer match 

• 13 Paid Holidays, 2 Floating Holidays and the opportunity to take your Birthday Off 

• Two Semi-Annual Team Building Events 

We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Shelter House’s is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. 

Shelter House also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email peopleandculture@shelterhouse.org.  

ADA Statement: Shelter House will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 Any person in need of an accommodation should contact Human Resources directly for assistance. 

Equal Opportunity Employer. 

**We are unable to sponsor or take over sponsorship of an employment visa at this time.** 

Equal Employment Opportunity: 

Equal Employment Opportunity Policy: Shelter House is committed to providing equal employment opportunity to all employees and applicants. All employment-related decisions will be made and carried out without regard to race, color, religion, national origin, ancestry, citizenship, age (over 40), sex, marital status, pregnancy, sexual orientation, gender identity, veteran status, disability unrelated to the individual's ability to perform his or her job or any other legally protected status. Shelter House will also provide reasonable accommodations to pregnant and qualified employees with disabilities to enable them to perform the essential functions of their job, and to employees with respect to their observance of their religious beliefs, in accordance with applicable law. Any job applicant or employee who would like or needs an accommodation may request an accommodation by contacting the Human Resources department. 

Drug and Alcohol-Free Workplace Policy:  

Drug-Free Workplace: Shelter House is committed to maintaining a drug-free workplace. Employment is contingent upon compliance with our Drug-Free Workplace Policy, which prohibits the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled substances or marijuana in the workplace. Additionally, all subcontracts and purchase orders over $10,000 must include provisions ensuring a drug-free workplace.