Proposal Operations Specialist

Who We’re Looking For (Position Overview):

We are seeking a detail-oriented Proposal Operations Specialist to develop compelling, compliant, and high-quality proposals for government and commercial solicitations. In addition to writing and managing proposal content, this role will contribute to proposal operations, process improvement, data-driven decision-making, and proposal management. The ideal candidate thrives in a fast-paced, deadline-driven environment, demonstrates strong writing and organizational skills, and seeks to improve processes that enhance efficiency and win rates.

The Proposal Operations Specialist will demonstrate a firm understanding of the proposal and procurement process, actively participating in and occasionally leading pursuit teams to develop proposals and supporting materials that position Spry to win projects across various service lines. This is an opportunity to join a dedicated growth team responsible for securing the sales revenue that drives Spry’s continuous expansion. A convincing candidate will showcase the ability to learn our services, unique value propositions (UVPs), and corporate structure to effectively present the firm’s qualifications and win new projects. This individual must possess excellent time management skills, be capable of managing multiple projects simultaneously, and be motivated by growth opportunities.

• Proposal Writing & Development
• Support the development of technical, management, past performance, and executive summary sections for complex proposals.
• Work with SMEs to create clear, persuasive, and customer-focused content aligned with solicitation requirements and internal growth strategies.
• Conduct compliance checks and incorporate win themes to enhance proposal quality.
• Edit and proofread for clarity, consistency, and compliance.
• Proposal Coordination & Operations
• Support proposal kickoff meetings, color team reviews, and progress tracking.
• Manage proposal schedules, content libraries, and ensure proper version control.
• Collaborate with designers and editors to create visually compelling documents.
• Track proposal metrics, lessons learned, and process improvements.
• Process Improvement & Data-Driven Proposal Operations
• Enhance proposal tracking and decision-making through dashboard development and data visualization.
• Maintain and organize proposal repositories for accessibility and alignment with best practices.
• Support process improvements, automation tools, and compliance workflows.
• Research and recommend technology solutions, including AI-driven tools and CRM integrations.
• Proposal Management
• Assist in leading small-scale proposals, including quick-turn RFIs and task order responses.
• Develop outlines, compliance matrices, and response templates.
• Manage smaller proposal teams and support bid/no-bid decision-making.
• Ensure compliance with internal submission and approval processes.
• General Business Development & Proposal Support
• Develop and finalize RFIs and RFPs, ensuring quality control and compliance.
• Work with cross-functional teams to maintain databases, conduct research, and create business development materials.
• Oversee proposal production, peer reviews, and final submission requirements.
• Coordinate with teaming partners and refine proposal templates for future use.

• Citizenship Requirements
• U.S. Citizenship required.
• Education & Certifications
• Bachelor's degree in a related field. Work experience may be substituted in lieu of degree.
• Strong understanding of Shipley proposal development methods and APMP best practices.
• Experience & Skills
• 2-4 years of experience in business development, proposal writing, or similar support roles.
• Excellent project management and organizational skills with strong attention to detail and accountability.
• Proven ability to engage, interact, and collaborate professionally with a diverse group of colleagues.
• Strong writing, editing, and proofreading skills with a keen eye for detail.
• Ability to collaborate cross-functionally and communicate complex information clearly and persuasively.
• Knowledge and awareness of business development, marketing activities, and proposal requirements.
• Ability to consistently meet deadlines and handle multiple projects simultaneously.
• Must be a self-starter with the ability to work independently and within a collaborative team environment.
• Ability to work under tight deadlines in a high-pressure, fast-paced setting.
• Technical Proficiency
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with SharePoint, Teams, and OneNote.
• Familiarity with business intelligence tools such as GovSignals for competitive analysis and tracking opportunities.
• Personal Attributes
• Must be coachable, possess curiosity, and have a desire to learn.
• Strong interpersonal communication skills.
• Ability to demonstrate a sense of urgency and desire to win.
• Must possess poise and focus in a deadline-driven and high-stress environment.
• Must be located in the NCR region and willing to commute to the company office in McLean 2-3 days per week.
• Availability to support business travel as needed

• Eligibility for Clearance
• Proposal & Business Development Experience
• Demonstrated ability or experience with the production, development, or fulfillment of prospect presentation materials.
• Experience supporting IDIQ proposals and managing quick turnaround response times.
• Understanding of the Shipley Proposal Process and demonstrated experience following the Shipley approach, including color team reviews.
• Familiarity with business development, capture management, and competitive analysis.
• APMP Foundation or Practitioner Certification (preferred but not required).
• Technical & Research Skills
• Experience with AI-driven proposal tools, content automation, and proposal analytics.
• Experience using GovWin, SAM.gov, Deltek, or other government contracting research tools.
• Knowledge of graphic design tools (e.g., Adobe InDesign) for proposal layout (a plus).
• Experience with data visualization and dashboard development tools (e.g., Power BI, Tableau, Smartsheet) (a plus).