Budgeting Specialist

Budgeting Specialist Lead the financial planning, pricing, and margin analysis for projects and events. This role is critical in ensuring accurate budgets, competitive pricing, and effective margin management. The ideal candidate will also review client RFPs to develop tailored pricing strategies and collaborate with internal departments to ensure all financial aspects of the projects are aligned with company goals.

Budget Development and Management:

• Develop detailed and accurate project budgets based on information provided by the Planning Department.
• Ensure all project items are included in the budget to prevent omissions and discrepancies in project valuation.
• Review and adjust budgets to reflect changes in project scope or requirements.

Pricing and Cost Analysis:

• Analyze and interpret client RFPs to understand project requirements, scope, and deliverables.
• Develop competitive pricing proposals based on RFP details while ensuring profitability.
• Price all project or event items received from the Planning Department, ensuring alignment with organizational pricing standards.
• Validate pricing data to confirm accuracy and completeness before finalizing budgets.
• Coordinate with relevant teams to address any discrepancies or changes in budgets or pricing (es: HR, Procurement, Facility.etc)
• Provide detailed breakdowns of proposed costs and pricing strategies to clients for transparency and clarity.

Margin Analysis and Profitability:

• Evaluate and calculate project margins with commercial team to ensure alignment with company profit targets.
• Identify opportunities for cost optimization without compromising on quality or client satisfaction.
• Continuously monitor project financial performance to ensure margins are maintained throughout execution.
• Record Keeping and Documentation
• Maintain organized, centralized, and up-to-date records of all client interactions, proposals, contracts, invoices, and project documentation.
• Ensure compliance with company policies and audit requirements for documentation and financial records.

Reporting and Analysis:

• Provide data-driven insights to inform strategic decision-making and identify opportunities for financial growth and efficiency.

Education & Certification:

Bachelor’s degree in Finance, Accounting, Economics, Business Administration, or a related field.

Experience:

3–5 years of experience in budgeting, financial planning, or financial analysis for projects.

Experience in project-based industries (e.g., construction, IT, events, or engineering) is preferred.

Other:

Advanced proficiency in Excel, financial modelling, and project management software.

Strong analytical and problem-solving skills.

Excellent communication and presentation skills for conveying complex financial information.

Ability to manage multiple projects and deadlines simultaneously.

Detail-oriented with strong organizational skills.

Ability to work collaboratively with cross-functional teams and project stakeholders.

Strategic thinker with the ability to align budgets with project and organizational goals.