Project Coordinator

Candidates MUST be local at time of submission. Hiring manager is not currently interested in candidates who will need to relocate to accept offer. NO REMOTE ONLY OPTION. Position will be hybrid work schedule with 2 days a week anticipated and Tuesdays being mandatory in office.

Project Coordinator

This position will:

Ensure consistency with the State of Michigan (SOM) project management methodology (SUITE), investment management and systems engineering methodology.

The ideal candidate should have strong leadership skills and a fundamental understanding of IT concepts and project management methodology

Project Documentation & Reporting

• Maintain project plans, timelines, and roadmaps.

• Create and distribute status reports highlighting progress, risks, and key milestones.

• Organize and track project documentation, KPIs, and deliverables.

Scheduling & Coordination

• Schedule and coordinate project meetings, ensuring timelines and deliverables stay on track.

• Manage action items, resources, and dependencies to align teams.

Stakeholder Communication

• Serve as the primary liaison between the Project Manager, internal teams, and external stakeholders.

• Facilitate workgroup meetings, provide backup support for the PM, and prepare communication materials.

• Ensure stakeholders receive regular updates on status, risks, and changes.

Task & Resource Management

• Assign and track tasks, monitor progress, and ensure teams remain on schedule.

• Oversee resource allocation and budget tracking.

• Conduct bi-weekly Time View timesheet audits and assist Resource Managers in necessary adjustments.

Risk & Issue Tracking

• Identify and escalate risks and issues while maintaining a risk log.

• Ensure action plans are in place to mitigate risks and resolve problems.

Quality Control & Change Management

• Support project teams in completing SUITE documentation as per the Tailoring Plan.

• Ensure project deliverables meet quality standards and assist in managing scope changes.

• Conduct impact analyses for schedule and budget changes, aiding in Change Request submissions.

Candidates MUST be local at time of submission. Hiring manager is not currently interested in candidates who will need to relocate to accept offer. NO REMOTE ONLY OPTION. Position will be hybrid work schedule with 2 days a week anticipated and Tuesdays being mandatory in office.

Professional experience as an executive administrative assistant or coordinator.

Experience facilitating meetings, preparing communication materials, budget tracking etc.

Outstanding organizational and communication skills.