Executive Assistant

STCU is consistently rated one of the top-performing credit unions in the nation, and has been named one of Fortune Magazine’s Great Places to Work. We look for employees who have a strong desire to serve others, are lifelong learners, are committed to working hard, have a fun-loving attitude, and who want to make a difference in our members’ lives. We love people who share our core values: Joyfulness, generosity, belonging, goodness, and striving. We believe in being a force for good in the community, while helping members achieve their financial goals and dreams.

STCU offers excellent benefits: 
•  Paid time off plus 11 paid holidays!
•  Medical, dental, vision and life insurance 
•  Flexible schedules and remote-work opportunities
•  Training and career development
•  Success sharing plan
•  401(k) matching contributions
•  Tuition reimbursement

An overview of the benefits can be found here or here: https://stcu.org/here-for-good/about-stcu/careers/benefits
Salary range: $33.75 - 46.31 per hour

The Executive Assistant provides administrative and project management assistance by completing a variety of assigned task directly supporting executive leadership team members, organizational committees, and the board of directors. This position produces exceptional results by establishing a high degree of trust, building strong relationships, successfully working under pressure, and proactively supporting executive leaders. 

This position works in the office in Liberty Lake, Washington State.

Core Job Requirements/Outcomes 

• Assist leadership team members and board in achieving success by proactively managing calendars, coordinating travel and events, leading projects, researching solutions, and completing other assigned tasks with high quality results.
• Enable the smooth facilitation and accurate reporting of board, committee, and leadership team meetings by performing administrative functions such as gathering information, scheduling, creating agendas and other documentation, trouble-shooting issues, preparing minutes, and tracking action items. 

Other Essential Functions

• Function as a highly effective administration support team by promoting a ONE Team concept where alignment, collaboration, and coordination is at the forefront. Position will have primary or back-up responsibilities to support the team in all areas.
• Assist the board of directors and board committees in achieving highly effective results by fulfilling the duties of the Board Secretary as requires which includes preparation and distribution of agendas and report documents, posting all necessary documents in the online portal prior to the meetings, attending board meetings, taking minutes and preparing accurate transcriptions of those minutes for recording in official company records in accordance with requirements of regulators and auditors as requested.
• Lead a successful annual board election process as by coordinating efforts related to the preparation and distribution of candidate application packets, marketing materials, communications, candidate orientation, interview meetings, and system setup.
• Assist content providers with the review and maintenance of organizational policies by leading or providing backup support in the coordination and administration of the regularly scheduled review of all STCU policies. This includes maintaining current STCU policies on the STCU Insider and board internet portal as appropriate.
• Assist the Leadership Team and organizational committees in achieving highly effective results by fulfilling the duties of the position for assigned organizational committees which includes preparation and distribution of agendas and report documents, posting necessary documents in the online portal prior to the meetings, attending meetings, taking minutes and preparing accurate transcriptions of the minutes for recording in official credit union records in accordance with requirements of regulators and auditors.
• Create efficiency and scale for the leadership team by understanding business priorities and proactively looking for ways to improve processes and add value.
• Support the success of the headquarters receptionist duties by providing backup support to cover time off, lunches and breaks. Increase capacity and assist with the development of the receptionist by cross training and delegating tasks when possible.
• Facilitate the documentation workflow by leading or providing backup administrator tasks related to Directors Desk, the board and committee document portal.

Education: High school diploma or equivalent required, Associate’s degree preferred.

Certifications: Professional Administrative Certification of Excellence (PACE) or equivalent certification strongly preferred.

Job Experience: Minimum five years administrative assistant experience working at the executive level, preferably in a credit union, financial institution, or equivalent. Must understand the sensitive nature of working in an executive office and possess the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and ability to maintain a balance among multiple priorities and individuals.

Software Skills: Highly proficient in Microsoft Office, including Word, Excel, Power Point, and Outlook. Minimum keyboarding speed of 60 wpm. Experience with a document management solution such as DirectorDesk preferred.

Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 10 pounds with accommodations.

Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment.

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