Legal Administrative Assistant

We are currently recruiting for a Legal Administrative assistant to join the team in Ashford on a full time, permanent basis who will report to the Global Entity Manager. 

Our role is offering hybrid working, with 2 days on site in the Ashford, Kent office per week, so you must be within a commutable distance.  

The Administrative Assistant will work under the supervision of the Global Entity Manager and the Data Privacy Officer as part of a team of 9 colleagues in the UK, within the wider Sysco global legal team. As the Legal Administrative Assistant, you will need to be accountable for your own work, be prepared to manage your own work load and prioritize as appropriate. 

This role will be responsible for carrying out administrative tasks for the Global Entity Team and Data Privacy Team to ensure that records and systems are accurate and kept up to date, as well as supporting the wider UK legal team when needed. The global legal team plays an important role in supporting the global businesses and ensuring compliance with all of the laws and regulations that affect a multinational business. 

Key Accountabilities & Responsibilities: 

• Document filing in our Entity Management software, Diligent Entities. 
• Provide copies of documents or details of information stored in Diligent Entities when requested by colleagues across the businesses. 
• Generating a variety of reports from Diligent Entities on a regular and/or ad-hoc basis. 
• Preparation of Companies House forms for UK registered legal entities. 
• Assist with the administration of the Entity Management mailbox. 
• Arrange the signing of documents as required by directors, including use of Docusign where appropriate. 
• Reviewing invoices from our external service providers. 
• Raising PO numbers and processing invoices for the wider UK based legal team. 
• Assist with the creation and maintenance of a bank of template documents. 
• Support in logging, tracking and managing requests from customers and employees in relation to accessing their personal data.  
• Support in logging and filing Privacy team records and forms.  
• Assist with the administration of the Privacy team mailbox when needed.  
• Support with the preparation of slides for committee meetings and privacy training when needed.  

About you: 

Full training will be provided for this position

This is a great role for someone who has an interest in Legal who is looking to take their first industry position, or someone who has a background in administration looking to work for a global organization. You will have excellent communication and teamwork skills to liaise effectively with multiple stakeholders and departments across the business and be a strong team player with a ‘can do’, flexible attitude. You will have the ability to identify matters that must be escalated to more senior members of the team, for guidance and/or decision and be organised and deliver work within the set deadlines. This role requires discretion with sensitive/ confidential information and excellent Microsoft Office skills. 

What you’ll receive: 

• A competitive salary 
• Pension scheme 
• Generous holiday allowance, with option to purchase additional holidays + bank holidays 
• Huge discounts on all sorts of lovely food and award-winning products through our staff shop 
• Discounts on Cinema tickets, shopping and earn cashback on purchases through Sodexo. 
• Recognition awards and Incentives 
• Real career opportunities - being part of Sysco, the world’s leading foodservice business, opens up a world of possibility 

At Sysco International everyone is welcome. We don’t want you to ‘fit our culture’ we want you to help define it and we actively celebrate the unique talents of each and every colleague. We don’t just look at your CV, we’re more focused on who you are and your potential. As part of our values, we are committed to fostering a diverse and inclusive culture where everyone has a voice, is appreciated and has the same opportunities. We work hard to ensure that everyone feels part of our business, as we care for one another and connect the world through food and trusted partnerships. Our ultimate goal is to ensure that everyone belongs and thrives at Sysco International and we recognise that Sysco International can only thrive when everyone feels they belong. We'll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our resourcing team who will be happy to support you.