Job details

Design Project Assistant

About Thomas Park

Thomas Park is a full-service commercial real estate firm offering alternative investment strategies and third-party commercial real estate services.

Our Core Values

Balance: We work hard but understand there is a life outside of work that will support a healthy balance. Work smart and do what is necessary to get the job done right. Valuable output is the greatest measure, not hours put in.

Act with Integrity: In all that we do, we act ethically. We are committed to each other, our investors, tenants, and vendors.

Strive for Excellence: Invest in personal growth, training, and lifelong learning. Demand results, solve problems, and communicate clearly.

Inclusion: We are committed to creating a long-lasting culture of equality where everyone feels safe to be their true selves. Be compassionate, trust one another and use “we” vs. “I”.

Embrace Change: Embrace new ideas and tackle problems from multiple angles. Utilize technology on a consistent basis.

About the Role

We are seeking a highly organized and detail-oriented Design Project Assistant to support the administrative and accounting functions of our design team. This role is perfect for someone who enjoys being “in the weeds”—handling the day-to-day logistics, tracking project details, and ensuring that everything runs smoothly behind the scenes. If you're a problem-solver who loves wearing many hats and thrives in a fast-paced environment, this could be the perfect opportunity for you!

Job-Type: Full-time, exempt

Pay: $55-65k, dependent on experience.

Hours: Monday-Friday 8 AM- 5 PM

$55,000 - $65,000 a year

Job Responsibilities

Key Responsibilities:

Administrative Support:

-Maintain and organize project documentation, contracts, and vendor agreements.

-Assist with scheduling meetings, tracking project deadlines, and coordinating logistics.

-Handle data entry, document management, and internal communications.

Project Accounting & Tracking:

-Process invoices, purchase orders, and expense reports related to design projects.

-Track project budgets and expenses to ensure accuracy and compliance.

-Coordinate with vendors and contractors on payment schedules and deliverables.

Project Coordination & Logistics:

-Track and manage material deliveries, ensuring projects stay on schedule.

-Communicate with internal teams and external partners to keep projects moving forward.

-Provide support for ordering, tracking, and organizing design materials.

Qualifications:

-Strong attention to detail and ability to manage multiple tasks simultaneously.

-Excellent problem-solving skills and ability to anticipate project needs.

-Experience with administrative support, accounting tasks, or project coordination.

-Strong communication and organizational skills.

-Proficiency in Microsoft Office and QuickBooks

Preferred Skills:

-Experience in a design, construction, or real estate environment.

-Familiarity with invoicing, purchase orders, or basic accounting processes.

-Ability to work both independently and collaboratively in a team setting.

Benefits

-401(K) with employer match

-Dental, Vision, and Medical Insurance

-CareFirst Health Plan

75% Employer Paid for the employee

HRA Funded Debit Card to cover deductible expenses

-18 days of accrued PTO.

-Paid Maternity and Paternity Leave after 1 year of employment

And more!

Thomas Park is an equal-opportunity employer. We are committed to building a diverse and inclusive workforce and do not discriminate based on race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other legally protected characteristics, Thomas park is committed to providing reasonable accommodations for candidates with disabilities who need assistance during the hiring process. To request a reasonable accommodation, please email HR@thomas-park.com.

Location

Our firm is based in Annapolis, MD. The nature of this role requires a consistent presence in the office.

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Average salary estimate

$60000 / YEARLY (est.)

min

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$55000K

$65000K

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