Executive Assistant- IN OFFICE

Please Note: This is a role for candidates local to Irvine, CA.

ALL APPLICANTS AND APPLICATIONS WILL REMAIN CONFIDENTIAL - APPLY WITH CONFIDENCE

At TorkLaw, we are dedicated to providing exceptional legal representation to individuals who have suffered injuries due to the negligence of others. Our team is composed of experienced and compassionate professionals who are committed to fighting for the rights and best interests of our clients. We are currently looking for an exceptional Executive Assistant to support our Chief Operating Officer (COO) in achieving the firm's operational goals.

The Executive Assistant to the COO is a pivotal role that ensures seamless coordination of daily administrative tasks, strategic projects, and internal and external communications. This position is key in optimizing the COO's time and facilitating the smooth operation of the firm.

Key Responsibilities:

• Administrative Support: Manage calendars, meetings, correspondence, and prepare high-quality reports and presentations.
• Meeting & Travel Coordination: Organize meetings, create agendas, take minutes, and arrange detailed travel itineraries.
• Project & Event Management: Plan and execute strategic projects and key events, including staff retreats and quarterly team-building activities.
• Communication & Liaison: Serve as the primary contact for stakeholders and act as a liaison for LawWorks members and community initiatives.
• Key Tasks: Prepare executive summaries, draft the CEO’s weekly letter, and manage firm suite invitations and catering.

About TorkLaw

TorkLaw is an incredibly fast-moving, innovative law firm that is all about delivering the absolute best client experience and unmatchable legal representation to each and every one of our clients. 

We have been entrusted with an awesome responsibility to which we respond with hard work, discipline, and laser focus. As a result awards, accolades, and outstanding results have followed. Here are a few:

• Top 10% of Inc. 5000’s list of America’s fastest growing companies
• Best Law Firm US World News & Report - every year since 2016
• Featured in CNN, Forbes, The Wall Street Journal, Daily Journal, The Advocate

If you would like to be a part of a downright badass team like this, then we can’t wait to hear from you. When you join us, you will be joining a supportive and fun-loving team. You will find yourself in an environment where you can make meaningful contributions, learn, and grow.

As a values-based firm. We believe in:

•  Radical Authenticity – Being transparently who we are: with ourselves, with each other, and with our clients & partners.
•  Relentless Pursuit of the Win - achieving stellar results by keeping a laser focus on performance and goals.
•  Growth Mindset – Continuously learning, growing and developing, as individuals, as a business, and as advocates for our clients.
•  Ownership – we take responsibility for our work and actions.
•  Results Driven - we focus on the outcome and disregard the level of effort required to achieve those results.
•  Respect for Each Other – Supporting each other with kindness and respect, and enjoying the journey together.
•  Unwavering Integrity – Standing up for what’s right with consistently sound ethics and courageous honesty.

• 5+ year experience as an Executive assistant supporting senior executive

• College degree preferred
• Digital Proficiency in all Operating Systems, Browsers, MS Word, Excel and PowerPoint, Outlook, etc.
• Strong oral and written communications skills
• Able to handle sensitive information with discretion
• Excellent problem-solving and organizational skills
• Must have a professional demeanor and respect confidentiality and security protocols
• Polished presentation skills with the ability to confidently react to situations in a timely and professional manner
• Ability to exercise good judgment, focusing on prioritizing the Executive's schedule

In addition to a competitive salary, this position will receive the following benefits:

• 12 paid holidays annually
• 10 days of paid vacation annually
• 6 days of sick leave annually
• Medical insurance for enrolled employee (Optional dependent’s coverage available at employee’s cost)
• Optional Dental, Vision, Life and Disability insurance plans
• 401(k) with 4% fully vested safe-harbor company match
• Communications stipend for remote employees
• Training and continuing education budget
• Regular firm events (happy hours, team building, holiday party, etc)
• Laptops are replaced every 3 years. After 3 years, your work laptop will become your personal laptop.

TorkLaw is a multi-state employer, as such, any salary range provided may not be applicable in all states. Any offer made to a successful candidate will be dependent on several factors that may include years of experience, education, location, etc.