Operations Administrative Assistant

ProHealth is an Equal Opportunity/Affirmative Action Employer and strives to build a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.

The Operations Administrative Assistant position plays a crucial role in supporting the day-to-day operations within ProHealth. This role requires exceptional attention to detail, strong communication skills, and the ability to work effectively in a fast-paced environment. The Operations Administrative Assistant will work closely with various departments to ensure operational efficiency and support the overall objectives of the organization.

• Assist in coordinating and completing daily operations activities and administrative tasks as assigned.
• Provide support in the documentation and process management for various operational initiatives, ensuring compliance with company standards.
• Perform data entry and record keeping, maintaining accurate and organized filing systems both digitally and physically.
• Assist with the scheduling of meetings, preparing agendas, and documenting minutes as required.
• Prepare presentations and reports using Microsoft Office Suite, ensuring alignment with organizational goals.
• Handle inquiries, and route communications effectively to the appropriate personnel.
• Assist with expense report processing for team members as necessary.
• Conduct regular audits of operational processes to identify areas for improvement.
• Participate in special projects and perform additional duties as assigned to support organizational objectives.

• Education: High School diploma or equivalency
• Experience: Minimum of 3+ years of administrative or operations support experience required.
• Must be US Citizen or otherwise authorized to work in the US.

Work Authorization: Must able to legally work in the United States.

Abilities/Skills/Qualities

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently and as part of a team.

• Access to clinics for primary care of employee and immediate family in household
• Employer contributory benefits include healthcare, dental and retirement plan
• Employee contributory benefits include vision, life insurance and various AFLAC plans
• Accrued Paid Time Office and Holidays