Executive Assistant

Founded in 1952 and formerly known as Heery International Inc., the firm operates throughout the United States as part of Turner & Townsend. It specializes in project and program management for public sector organizations, with industry-leading experts in corporate, cultural, healthcare, justice, sports, K-12 education, higher education, aviation and government facilities.

Recognized for service excellence by a broad spectrum of professional organizations and industry publications, the talented multidisciplinary team at Turner & Townsend Heery exceeds client expectations — adding value, best practice and expertise at every turn. The team's unique client-centric culture is integrated into each project and reflects a passion for the built environment and staying true to the client’s vision.

This role supports the President and 2 SVPs in the Atlanta office (Team). There will be heavy calendar management, meeting planning and travel coordination, among other responsibilities. In-office work is required. 

• Executive Assistant duties to the Team. 
• Pro-active calendar management and travel coordination for meetings. 
• Submit expenses on behalf of the Team. 
• Anticipate needs, pre-empt, and resolve issues while prioritizing tasks to proactively support the Team.
• Meeting management: plan meetings (online and in-person) and all related operational details (conference rooms, catering, collateral, building access, etc.); draft agenda and minutes; greet onsite guests and escort them to appropriate conference room. 
• Coordinate and support development of presentation content, report development and schedule/deadline tracking for various internal/external meetings and Board meetings.
• Ensure compliance with company policies, manage signature approvals.
• Assist and coordinate the review of various corporate invoices. 
• Handle confidential information and maintain the security of records and files.
• Maintain and organize corporate electronic files, records and confidential information.
• Assist in the planning and execution of company events and functions.
• Assist with the preparation of business development proposals and other documents related to business development efforts.
• Organize and manage conference and safety supplies, including ordering materials, coordinating with vendors, and ensuring timely delivery.
• Assisting with various projects, including research, data analysis, and report preparation. Coordinating with other team members to ensure project timelines are met.
• Assist with employee onboarding process for new employees by coordinating orientation sessions and ensuring all necessary paperwork is completed. Act as a point of contact for new employees, addressing their questions and concerns and providing support during their initial transition period.
• Ad-hoc projects as needed.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable. 

Please note: you may be required to perform other duties as assigned that are not outlined in the Job Description 

Our ideal candidate is discreet, trustworthy, and personable. We are looking for someone to represent Turner & Townsend Heery professionally at all times. They must be self-motivated, proactive, highly organized, and able to work on their own initiative with minimum supervision.  Furthermore, excellent communication and organization skills, and must be able to deal with highly confidential information appropriately. Skills must include: 

• 5 – 8 years of experience supporting senior executives. 
• Proven track record working in a dynamic and demanding environment is necessary. 
• Bachelor’s degree preferred. 
• Strong aptitude for Microsoft Office Suite (Outlook, Word, Excel & PowerPoint). 
• Detail-orientated, highly organized with a flexible and solution-oriented attitude. 
• Technically-savvy with the ability to learn systems quickly. 
• Strong communicator.
• Creative and skilled in visual presentation. 
• A positive team player with the ability to deal with colleagues at all levels of the business.
• Strong problem-solving skills and the ability to think critically and strategically. Anticipate needs and proactively resolve issues.
• Culturally-sensitive; able to deal with global stakeholders. 
• 50-60% office / 40-50% remote.

*On-site presence and requirements may change depending on our client's needs*
 

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.