Administrative Assistant

Position Summary:

ultrafocused – Work together to fearlessly uncover new possibilities

The Administrative Assistant for Medical Affairs provides comprehensive administrative support to the Medical Affairs team, ensuring efficient operations and smooth workflow. This role requires excellent organizational, communication, and interpersonal skills, as well as the ability to handle confidential information with discretion. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

Work Model: 

Flex: This role will typically require onsite work 2-3 days each week, or more depending on business needs. In many locations, the business will set certain days each week that Flex employees are required to be onsite.

Responsibilities:

• Contract liaison for Medical and other contracts:
  • Speaker Agreements
  • Statements of Work
  • Service Agreement
• Compilation of documentation required per vendor
• Elaboration and follow up for receipts, and payment
• Expense report. Request and generate tax invoices to present expense report
• Courier requirements
• Office and Kitchen supplies. Responsible for purchase office supplies.
• Office events. Support logistics for events at the office.
• Coordinate local reservation for international visits.
• General administrative tasks. Documentation scanning, filling, creation of a variety of directories for control purposes.
• Support on fleet management

Requirements:

• Secretary, Commercial technical career
• Organizational Skills
• Time Management
• Proficiency in MS Office (Word, Excel, PPT) and outlook
• Fluent in English #LI-CK1 #LI-Hybrid