Executive Assistant - Chief Property Officer

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is Aotearoa New Zealand’s leading University ranked 13th place in the 2024 Times Higher Education Impact rankings for sustainability. Employing over 9,000 staff supporting over 46,000 students, we are one of NZ’s largest and most diverse employers. We are a comprehensive, research-intensive institution with eight academic faculties and 11 service divisions, creating an evolving and dynamic organisational culture that values excellence, respect, and a commitment to service.

Te Whiwhinga mahi | The opportunity

We are seeking a skilled and experienced Executive Assistant to provide high-level support to our Chief Property Officer. This role is focused on partnering with one leader, but in the course of your duties, you will be involved in assisting and organising support for a wide variety of stakeholders.

This is a busy role and requires someone who can manage diaries, time, and competing priorities with a positive approach and open communication.

As a friendly face and first point of contact for many internal and external stakeholders, you will enjoy providing executive level support and a high level of service, while also empowering and guiding others to find the answers they seek. In seeking your own answers, you will be resourceful in sourcing information and building strong relationships to collaborate well with other EAs and colleagues within the university.

For more detailed information, please refer to the Position Description.

Mō tō mātou rōpū | About the team

You will directly support the leader of our property services division, who oversees the maintenance and construction of one of the largest property portfolios in central Auckland. The Property Services team has a strong reputation for providing a leading-edge planning and development consultancy that contributes to the success and shapes the look of the University of Auckland.

We build and service some of the largest and most complex buildings and construction projects in the country.

Te Rautaki Tūāpapa, our new Estate Strategy to 2030, reinforces our commitment to sustainability and provides a cohesive, future-focussed and coordinated approach to investment in, and management of, our physical environments throughout the University estate.

He kōrero mōu | About you

You will be an experienced Executive Assistant who has partnered with a director or with senior managers in a busy environment in the past. We are looking for you to think beyond the next action, and to be strategic in your thinking.

You do not need specific qualifications, but you will need to be able to speak to your experience of diary management, calendar management, minute taking, room and travel booking, event coordination, and document proofing and editing. It would be an added benefit if you consider yourself skilled at enhancing presentations.

Although this is a large organisation, the actual property team consists of less than 200 people, so if you have experience with medium sized businesses where you have a real variety of duties, your application will stand out.

Ideally, you will:

• Have excellent time management, prioritisation and organisation
• Consider yourself to have exceptional professional written and spoken communication skills
• Be experienced in action point minute taking and, to a lesser extent, full minute taking
• Be resourceful and skilled at finding new information, acquiring new skills and getting answers
• Be a skilled copywriter/proofreader with Microsoft Office skills, and the ability to enhance documents and presentations
• Consider yourself an excellent problem solver, collaborator and someone who enjoys developing efficiencies and process improvements
• Be skilled at negotiation and politely guiding others to ensure all stakeholders are well supported and get what they need in a way that is sustainable for your time.

What we offer | Ngā āhuatanga kei a mātou

We offer you more than just a job. We offer you the opportunity to be part of a dynamic, world-class educational institution.

We proudly provide an environment that will enable you and rewards hard work. We provide benefits and support throughout your career to help you develop and grow.

We are committed to providing a supportive working environment through:

• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks of annual leave. With the option to buy and sell additional leave.
• Flexible employment practices. Including partial working from home and adaptive working hours.
• A generous and inclusive parental leave policy.

In addition, we offer career development programmes, discounted car parking, on-site childcare options, leisure and recreation facilities, and a number of other discounted products and services. 

For more information, please visit Staff Benefits.

Hear more about making Worlds of Difference in your career at the University, our partnership with Māori, our Te Ao Māori principles, our impact, our staff and life in Auckland on our careers website

Me pēhea te tuku tono | How to apply

Applications must be submitted online by the closing date of Sunday 9th February, to be considered.

Please note: Due to a system shutdown, candidates will not be reviewed or contacted until Monday 17th Feb. We do not accept direct email applications

Please include a short Cover Letter and your CV highlighting why you are interested in joining us and how you can meet the requirements of our vacancy.

You can reach out to Josh Chapman (Senior Recruitment Partner | Mātanga Kimi Kaimahi) via [email protected] for a confidential conversation.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit www.equity.auckland.ac.nz