Facilities Assistant, Emergency Management

At University of Maryland Charles Regional Medical Center (UM CRMC), our talented and diverse groups of professionals represent our strength.  Through teamwork and a collaborative work environment, we proudly serve our patients and our community with unwavering commitment.  It is our passion for people that motivates us to do great work every single day.  Consistently named among the top 100 best places to work in Maryland, our team members have the opportunity to grow professionally in a supportive and stimulating environment.

Candidates should have a background in Emergency Management.

In addition to the below "Essential" responsibilities, candidates should have experience with the following:

• Disaster preparedness planning for both real-life situations and assisting the director with the planning and conducting drills with staff for potential disasters
• Basic knowledge of The Joint Commission or other Credentialing agencies requirements for Emergency Preparedness, in both planning, preparing by drills and exercises, teaching and training of staff.
• Providing assistance with Facility and Environment of Care (EOC) compliance, attending and documenting meetings, collecting data from members to prepare for presentation at meeting,  to include conducting safety surveys throughout the hospital, and the grounds. documenting deficiencies and working with department managers to share deficiencies.  Being able to communicate well.
• In collaboration with the director, be able to manage and coordinate documentation well keeping it very organized.
• Proficient in Microsoft suite, such as Word, Excel, Power Point.
• Manage Emergency Preparedness inventory of supplies and equipment.
• Assist the director with Grant applications, procurement of Emergency preparedness Supplies and equipment
• Alot of computer work assisting with policies, planning for drill and exercises, and developing for “Safety Day” teaching displays
• General knowledge of FEMA Emergency Management trainings and Incident Command
• Disaster preparedness planning for both real-life situations and assisting the director with the planning and conducting drills with staff for potential disasters
• Basic knowledge of The Joint Commission or other Credentialing agencies requirements for Emergency Preparedness, in both planning, preparing by drills and exercises, teaching and training of staff.
• Providing assistance with Facility and Environment of Care (EOC) compliance, attending and documenting meetings, collecting data from members to prepare for presentation at meeting to include conducting safety surveys throughout the hospital, and the grounds. documenting deficiencies and working with department managers to share deficiencies.  Being able to communicate well.
• In collaboration with the director, be able to manage and coordinate documentation well and keeping it very organized.
• Proficient in Microsoft suite, such as Word, Excel, Power Point.
• Manage Emergency Preparedness inventory of supplies and equipment.
• Assist the director with Grant applications, procurement of Emergency preparedness Supplies and equipment
• General knowledge of FEMA Emergency Management trainings and Incident Command

Essential Responsibilities:

• Execute comprehensive administrative support functions for Facility Services, Engineering, and Materials Management departments
• Maintain meticulous records and documentation for departmental operations and procedures
• Process and distribute critical departmental communications with precision and accuracy
• Coordinate and manage interdepartmental information flow to ensure operational efficiency
• Proficiency with procedures for document control and filing systems
• Facilitate effective communication channels between internal departments and external stakeholders
• Assists with preparing and distributing official correspondence, reports, and departmental materials
• Ensure compliance with organizational policies and procedures in all administrative functions
• Assist in procurement processes processing purchase order requests, service agreements, and submitting invoices for  payment

Required Qualifications:

• High school diploma or equivalent
• Five years of administrative experience required
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Detail-oriented with strong accuracy in data entry and record-keeping
• Knowledge of standard office equipment and procedures
• Ability to maintain confidentiality and handle sensitive information

Preferred Qualifications:

• Three years of experience working in a healthcare environment
• Basic knowledge of procurement and inventory management and procurement processes

All your information will be kept confidential according to EEO guidelines.

Compensation:

• Pay Range: $23.166-$28.314
• Other Compensation (if applicable): n/a
• Review the 2024-2025 UMMS Benefits Guide