Travel Coordinator

US Software Solutions is a software development company focused on providing digital technologies to the Utilities, Telecommunications, Energy Efficiency, Renewable Energy, and Gas/Electricity sectors. Thanks to a team consisting exclusively of experts in their field, we are ready to supervise any project, regardless of its complexity and scale.

Our International Team consists of over 170 professionals delivering best quality solutions for our customers.

US Software Solutions is looking for a Travel Coordinator who will manage all corporate travel arrangements for our company. This individual will be responsible for booking flights, hotels, car rentals, and other travel accommodations while ensuring cost efficiency and seamless travel experiences for US employees. Additionally, the Travel Coordinator will establish and maintain corporate accounts with travel agencies, airlines, and hospitality providers to maximize the benefits of loyalty programs, miles, and bonus programs. This role requires someone proactive, capable of building travel policies and processes.


Responsibilities:

• Book and manage flights, hotels, rental cars, and other travel accommodations for employees;
• Ensure all travel bookings align with company travel policies and budgets;
• Provide employees with itineraries, confirmations, and necessary travel documentation;
• Establish and maintain corporate accounts with airlines, hotels, rental agencies, and other travel service providers;
• Maximize company benefits from loyalty programs, discounts, and travel rewards;
• Negotiate corporate rates and benefits with vendors;
• Develop and implement travel policies and procedures to optimize efficiency and cost savings;
• Maintain a streamlined travel request and approval process;
• Track travel expenses and ensure compliance with company policies;
• Provide real-time assistance to employees experiencing travel disruptions;
• Handle last-minute travel changes, cancellations, and emergency travel needs;
• Maintain accurate travel records and reports.

• Experience in corporate travel coordination, travel management, or a related field (preferred);
• Strong knowledge of booking systems, travel platforms, and loyalty programs (preferred);
• Ability to negotiate with travel vendors and secure cost-effective solutions;
• Highly organized with excellent attention to detail;
• Strong problem-solving skills and ability to handle urgent travel issues efficiently;
• Effective communication and customer service skills;
• Strong English speaking and writing skills;
• Flexibility to handle travel requests outside of standard hours if needed.

• Competitive salary package;
• Being part of a international, dynamic work environment;
• Professional development (seminars, courses);
• Paid time off (PTO) such as sick days and vacation days;

Work schedule:

• Monday - Friday from 15:00 till 24:00