Executive Assistant

Version 1 has celebrated over 26 years in Technology Services and continues to be trusted by global brands to deliver solutions that drive customer success. Version 1 has several strategic technology partners including Microsoft, AWS, Oracle, Red Hat, OutSystems and Snowflake. We’re also an award-winning employer reflecting how employees are at the heart of Version 1.

We’ve been awarded: Innovation Partner of the Year Winner 2023 Oracle EMEA Partner Awards, Global Microsoft Modernising Applications Partner of the Year Award 2023, AWS Collaboration Partner of the Year - EMEA 2023 and Best Workplaces for Women by Great Place To Work in UK and Ireland 2023.

As a consultancy and service provider, Version 1 is a digital-first environment and we do things differently. We’re focused on our core values; using these we’ve seen significant growth across our practices and our Digital, Data and Cloud team is preparing for the next phase of expansion. This creates new opportunities for driven and skilled individuals to join one of the fastest-growing consultancies globally.

Administrative Support:

• Manage and maintain executive calendars, schedule appointments, and coordinate meetings.
• Screen and prioritize emails, calls, and requests; ensure timely responses.
• Organize travel arrangements, including flights, accommodations, and itineraries.
• Prepare agendas, documents, reports, and presentations for meetings.
• Assist in drafting and proofreading communications, including emails and memos.

Meeting & Event Coordination:

• Schedule and coordinate internal and external meetings, including cross-functional and client-facing sessions.
• Prepare meeting materials, take detailed minutes, and track action items.
• Organize corporate events, conferences, and team-building activities.

Project Support:

• Support executives in tracking progress on initiatives, key projects, and deadlines.
• Research and compile data to assist in decision-making processes.
• Coordinate and follow up on assignments delegated to various stakeholders.

Communication & Liaison:

• Act as a liaison between the executive team and internal/external stakeholders.
• Maintain positive relationships with key partners, clients, and vendors.
• Handle confidential information with discretion.

Office Management:

• Maintain office supplies and ensure the smooth operation of office equipment.
• Assist in budget tracking, expense reports, and invoice processing.

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 5+ years of experience in an executive assistant or similar role, supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with attention to detail and ability to prioritize tasks.
• Excellent verbal and written communication skills.
• Ability to work independently, handle multiple tasks simultaneously, and meet tight deadlines.
• High level of professionalism, discretion, and confidentiality.

Key Competencies:

• Time management and ability to handle high-pressure situations.
• Problem-solving mindset and proactive approach to work.
• Strong interpersonal skills and ability to collaborate effectively across teams.
• Flexibility and adaptability to changing priorities.

At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their well-being, professional growth, and financial stability.

One of our standout advantages is the ability to work with a hybrid schedule along with business travel, allowing our employees to strike a balance between work and life. We also offer a range of tech-related benefits, including an innovative Tech Scheme to help keep our team members up-to-date with the latest technology.

We prioritise the health and safety of our employees, providing private medical and life insurance coverage, as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivized certifications and accreditations, including AWS, Microsoft, Oracle, and Red Hat.

Our employee-designed Profit Share scheme divides a portion of our company's profits each quarter among employees. We are dedicated to helping our employees reach their full potential, offering Pathways Career Development Quarterly, a programme designed to support professional growth.