Benefits Specialist (remote)

Company Description:

Veterinary Practice Partners (VPP) is a management company that forms joint ventures with Veterinarians to co-own and run their veterinary practices.  Once the joint venture is formed, VPP provides support and leadership for marketing, financial, operations, IT and human resources functions while the veterinarian leads the clinical and client services functions.  VPP currently has 150+ partner hospitals with 2,000+ employees and continuing to grow.  VPP is a dynamic, profitable growth company with strong financial backing from a private equity firm.

Responsibilities:

The Benefits Specialist is primarily responsible for the day-to-day functions of benefits for our corporate office and locations nationwide.  This person will also be responsible for other human resources functions as assigned.

This position requires a high degree of organization, prioritization, professional communication, and attention to detail.  The individual must have the ability to resolve problems or issues by using judgment that is consistent with standards, practices, policies, and procedures.

• Benefits Administration
  • Assist with the open enrollment process and day-to-day benefits administration.
  • Assist with the administration of the retirement plan, including weekly funding of contributions, annual census, and audit process.
  • Assist with the administration of the Health Savings Plan plan, including weekly funding of contributions.
  • Assist with the administration of the Cobra, including weekly uploads of newly eligible employees and monthly audits. Conduct regular audits of benefit invoices and deductions, ensuring accuracy.
  • Transmitting new acquisitions, open enrollment, and employee changes to the carriers weekly

• System Management/Process
  • Works closely with the human resources team to conduct regular internal audits of processes for system and data integrity.
  • Assist with the setup of the payroll system for new acquisitions and benefit plans, etc.
  • Maintain and assist with cloud-based documentation of employee files and records.

• Reporting and Analytics
  • Design and deliver standard and ad hoc business and payroll reports for all levels of the organization utilizing queries and reporting tools including, but not limited to:
    • • Weekly PC auditing- Fully-Insured/Self-Insured plans
      • Hospital-owned benefit auditing
      • Employee Status (FT to PT/PT to FT) review
  • Supports federal, state, and local reporting needs, including ACA recordkeeping and reporting.  
  • Compiles annual EEO-1 reporting.
• Training and Documentation
  • Develop and manage project plans, understand customer needs and determine appropriate actions.
  • Train end users and team members on how to use all functions of the benefits within HRIS
  • Document payroll best practices, ensuring clear processes are in place that is followed and understood by all
• Other special project work and duties as assigned.

Qualifications: 

• Bachelor’s degree in business, human resources, or equivalent.  
• 3-5 years’ minimum experience with direct experience handling payroll, benefits, and integrated time and attendance for multiple locations.
• Technical experience with various payroll systems a plus, especially fully-automated self-service processes.
• Strong knowledge of payroll practices and auditing required.
• Thorough understanding of HR policies and processes, including wage and hour laws, as well as HRIS and reporting expertise.
• Strong verbal and written communication skills, with a high sense of urgency and ability to effectively communicate sensitive and confidential information.
• Must be detail-oriented and able to work independently as well as within a team.
• Prior benefits administration experience
• Experience with Paycom application is a plus, but not required.