Project Planner & Reporting Coordinator - External Contractor (Remote Site)

Deadline for application is 31 March 2025

Job Purpose

Vivo Energy Guinea is embarking in a Construction Project where an External Contractor is needed for a fixed term period.

The Project Planner & Reporting Coordinator reports to the Project Manager. He is responsible for overseeing the planning & advanced work packaging processes and functions.

He will undertake amongst others :

• Preparation and update of the project construction schedule based on the approved baseline.
• Setting work program and target milestones for each phase based on the approved baseline.
• Tracking of project progress Vs Baseline.
• Tracking of sub-contractors’ performance (Human resources, Material mobilization, Work organization) 
• Reporting project progress to the Project Manager and alert in case of deviation on the baseline and support him to develop recovery / acceleration plans
• Preparing and submitting project weekly report to the Project Manager

Dimension:

• Main Depot

Storage LFO

- 2 x Vertical Tanks 1000 m3 each

- 2 x Self-Bunded Tanks 75 m3 each

Storage HFO

-   2 x Vertical Tanks 1000 m3 each

Principal Accountabilities:

• Performing quantity takeoffs and monitoring/reporting progress.
• Identifying and mitigating constraints at the work front.
• Development and quantification of construction performance targets.
• Reviews of Contractor execution plans & schedules.
• Audit construction completions processes and participate in driving Inspection & Test Record documentation completion.
• Set up and maintain reporting and dashboard templates for consistent communication. Collect all required information for project construction leads / coordinators (HSSE; QA/QC, Civil, Mechanical & Piping, Electrical, …) as required to elaborate the periodic global project report. 
• Develop and maintain graphical summary depictions of execution plan.
• Complete any other job-related duties as assigned.

Key Challenges:

• Project completion in line with the approved budget, agreed milestones and quality requirements.
• Ensure project is executed without HSSE incidents
• Smooth project commissioning

Harsh working conditions at the mine site (remote site)

Job Knowledge, Skills & Experience:

• Master / Technical degree with strong field work experience.
• 5 – 10 years of relevant civil, mechanical and pipe installation experience in Oil & Gas or Mining engineering and construction projects.
• Experience with Advanced Work Packaging processes.
• Literate in NavisWorks or other 3D modeling and work packaging software.
• Proficient in Primavera P6 and MS Project
• Strong Microsoft Excel and PowerPoint skills.
• Fluent in French & English

Competencies:

• Functional Competencies

·    Project Management (Knowledge)

·    HSSE Management System (Knowledge)                                                                                                                                     

·    Resource Management (Knowledge)                                                                                             

·    Planning and facilitating meetings (Knowledge)                                                                   

·    Schedule & Planification Software : Primavera - MS Project - Excel (Skill)

•  Leadership Competencies

·    Ownership & critical decision making (Skill)

·    Lead self and others (Skill)                                                       

·    Deliver results (Skill) 

·    Data analysis (Skill)