Financial Operations Manager

WaitWhat is creating the most valuable independent portfolio of premium content IP that elevates human potential in the workplace. Our media properties—downloaded more than 130 million times—have defined new genres in business (Masters of Scale with Reid Hoffman, Rapid Response with Bob Safian) and technology (Pioneers of AI with Rana el Kaliouby). We share hard-won wisdom from today’s most iconic figures to emerging innovators, sparking curiosity and helping people reach their highest potential.

WaitWhat’s approach to content is unique in the industry, with a passion for pioneering new business models and forging inventive partnerships that extend our impact.

About The Role

We are seeking a detail-oriented and proactive Financial Operations Manager to support our COO and Fractional CFO in driving financial discipline, operational excellence, and strategic growth. This role will be instrumental in managing budgets, optimizing financial processes, overseeing vendor relationships, and supporting day-to-day operations. The ideal candidate thrives in fast-paced environments, enjoys problem-solving, and has a strong blend of financial acumen and operational expertise.

• Partner with the CFO and COO on budgeting, forecasting, and financial planning, identifying cost-saving opportunities
• Prepare and maintain detailed financial reports for leadership and department budget owners, ensuring clarity and accuracy
• Oversee accounts payable and receivable, including vendor invoicing, payment tracking, and reconciliation
• Manage company credit cards, ensuring policy compliance, appropriate spend limits, and accurate expense tracking
• Administer company bank accounts and cash balances
• Code transactions to provide visibility into financial trends and spending
• Maintain contract and financial records, ensuring compliance and alignment between contracts and payments
• Collaborate with CFO and COO on investor and board reporting, ensuring accuracy and clarity
• Manage access and permissions for company systems and services (e.g., Ramp, Uber, WeWork) and resolve user-related issues
• Assist in negotiating, tracking, and overseeing vendor agreements to optimize terms and costs
• Ensure vendors and partners meet compliance, contract obligations, and service expectations

• Minimum 5+ years of relevant experience, ideally at high-growth startup in the media or live events space 
• Bachelor’s degree in accounting, finance, or a related field
• Strong understanding of budgeting and financial reporting 
• Accounts payable/receivable, and cost optimization
• Familiarity with financial procurement, compliance and legal regulations 
• Experience with vendor management, contract review, and technology stack optimization
• Proficiency in financial and operational platforms like Ramp, Quickbooks Online, or similar systems
• Strong project management skills, with the ability to balance multiple workstreams, meet deadlines, and maintain meticulous attention to detail
• Collaborative and proactive work ethic, eager to learn, take feedback, and move quickly in a fast-paced environment
• Board reporting and investor relations experience a bonus

The final salary for this position will depend on various factors, including the candidate's experience, skills, qualifications, and geographical location, as well as internal equity and market considerations. Please note that salary ranges are periodically reviewed and may be adjusted based on evolving business needs or changes in market conditions.

We are a fully distributed team working across the US, with a concentration of colleagues that gather regularly in LA and NYC. We are open to hiring anywhere in the US. We offer wellness benefits, including Medical, Dental, and Vision Insurance, disability and life Insurance, and a flexible PTO policy among other perks. We’re an anti-racist organization, committed to equity and diversity of all kinds — on our team, among our investors, and as represented on our media properties. Kindness and honesty are hallmarks of our culture and critical filters in our hiring process.