Administrative Assistant

Work Location: 8935 Research Drive, Suite 200, Irvine, CA 92618 

Employment Type: Full-Time(40 hours per week; M-F) 

Your Role at Walker 

Ready to level up your career? We’re looking for a rockstar Administrative Assistant to join our fast-moving, high-energy team! If you’re a detail-obsessed, ultra-organized go-getter who thrives on multitasking and making things happen, this is your moment. You’ll play a key role in supporting our Irvine and Los Angeles offices—learning, growing, and making an impact every day. If you’re all about initiative, collaboration, and keeping things running smoothly, we want YOU on our team! 

Responsibilities 

Office Support & Communication: 

- Provide incoming telephone coverage for multiple offices. 

- Receive and distribute incoming mail and process outgoing mail. 

- Coordinate facility requests with appropriate parties/vendors. 

- Perform various administrative tasks to ensure the office runs smoothly. 

Document Preparation & Proofreading: 

- Create, edit, and revise Word and Excel documents, including professional services proposals, technical reports, and analytical analyses, sometimes of a confidential nature. 

- Proofread documents for accuracy, ensuring correct spelling, grammar, content, and adherence to company standards. 

Project & Marketing Support: 

- Assist with creating projects in Walker’s ERP system. 

- Prepare management reports as needed. 

- Search bid websites for relevant requests for proposals/qualifications. 

- Assist with revising professional staff resumes and project fact sheets for specific pursuits. 

Marketing & Event Coordination: 

- Search local professional organizations for industry events and marketing opportunities. 

- Organize internal and external product/service showcases (e.g., Lunch and Learns). 

- Assist with preparing marketing materials, supplies, and booth equipment for national conferences. 

- Create marketing campaigns in Walker’s CRM, attaching projects and contacts accordingly. 

- Lead meetings with marketing and professional staff, following up on action items and updating logs. 

Travel, Expenses & Logistics: 

- Arrange travel as necessary. 

- Enter and process expense reports, ensuring accurate project and account allocation. 

- Coordinate shipments with carriers and logistics companies (lifting in excess of 20 pounds may be required). 

Office & Asset Management: 

- Maintain inventory of office supplies and marketing materials, placing and unpacking orders as needed (lifting in excess of 20 pounds may be required). 

- Maintain an accurate asset inventory, tracking company equipment whereabouts and condition. 

Compliance & Research: 

- Monitor compliance reports and alert necessary parties of non-compliance. 

- Conduct ad-hoc research on various topics as needed. 

Employee Engagement & Client Support: 

- Organize office celebrations and employee recognitions. 

- Attend client meetings to provide administrative and technical support. 

- Provide backup for additional clerical duties when needed. 

Qualifications and Competencies 

- An Associate’s and/or Bachelor's degree required. 

- Proficient writing skills, including but not limited to document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment. 

- Expertise with Microsoft Word and Excel is a must. Advanced formatting skills and the ability to create formula-based reporting in Excel are also required. 

- Ability to communicate clearly virtually and in-person. 

- Strong office, computer, and internet research skills. 

- High-level multitasking and time management skills and ability to balance and prioritize short-term deadlines amongst multiple offices. 

- Strong organizational skills. 

- Flexibility and ability to respond to changing schedules and priorities under the pressure of time deadlines.  

- Ability and willingness to unpack office supplies, including boxes of paper which may weigh in excess of 20 pounds. 

- Motivated, good attitude, and willingness to help. 

- Providing A/E administrative experience is a plus. 

- Travel required: report to our Los Angeles office 1-2 times per week. 

Hourly rate ranges from $22- $28/hour + bonus, depending on experience. Total financial compensation resulting from a performance bonus can increase your earning potential. 

• Medical, Dental, and Vision insurance package
• 401(k) with employer match
• 3 weeks of PTO and 9 paid holidays
• 100% Employee-Owned
• Paid Parental Leave
• Company Paid Community Involvement
• HSA Employer Contribution
• Employer Paid Life Insurance
• Tuition and Licensure Reimbursement
• Wellness Program – 100% employer paid

Who We Are

Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, and Building Envelope Consulting Services, a fast-growing part of our business in the last 10 years.

Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership.

Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are.

Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.