Student and Family Engagement Coordinator

About Us

Williamsburg Academy of Colorado is an educational services provider that provides curriculum, mentors, and courses for Williamsburg Academy Private School, Leadership Academy of Utah, and other partner schools. Our mission is to prepare promising students for meaningful lives as principled leaders. 

Our core values guide everything we do. If these resonate with you—and the role feels like a natural fit—we’d love to hear from you!

Growth: We seek to never stop growing—personally and professionally. 

Right Action: We strive to do the right thing for colleagues and customers at all times.

Culture of Belonging: We’re real and authentic, and we try to create a safe space for ourselves and others.

About the Position

The Student and Family Engagement Coordinator at Williamsburg Academy of Colorado (WAC) leads the planning and coordination of school-wide engagement opportunities for students and families, including in-person events, state testing support, attendance and registrar functions, and responsive communication. This individual serves as a primary point of contact for students and families, ensuring a smooth and supportive experience throughout the school year. The Engagement Coordinator works closely with the Executive Director and WAC team to create meaningful, connected experiences for all stakeholders.

Essential Roles

• Plan, coordinate, and execute all major in-person events for WAC students and families across Colorado, including but not limited to Prom, Graduation, and regional meetups. This role will also support our partner host for the  annual teen retreat.
• Work closely with staff, vendors, venues, and families to create engaging, safe, and student-centered experiences.
• Communicate event details clearly to families and manage RSVPs, waivers, and logistics with attention to detail and timeliness.

• Support WAC’s testing program by assisting with the scheduling, staffing, and setup of in-person testing events throughout the state.
• Coordinate with the assessment coordinator and school staff to ensure smooth testing experiences that align with state guidelines.
• Communicate testing schedules and expectations clearly to families and students.

• Collaborate with the Director of Operations to monitor student attendance and support timely, effective outreach to students and families.
• Assist in implementing proactive attendance strategies and address truancy concerns with compassion, clarity, and consistency.
• Provide additional support to the Registrar and Director of Operations during high-demand times to collect required documentation and ensure compliance with enrollment, registration, and attendance policies.

• Serve as the first line of communication for students and families seeking support or information during the school year.
• Respond to inquiries, resolve issues when appropriate, and escalate concerns to the appropriate WAC team member when needed.
• Track and follow up on concerns to ensure families feel heard, valued, and supported throughout their WAC experience.

• Bachelor’s degree (preferred)
• Colorado residency
• Willingness and enthusiasm to travel to various locations across Colorado throughout the year
• Proven experience in event planning
• Excellent interpersonal and communication skills in a digital environment.
• Demonstrated skills in organization, communication, and problem-solving
• High degree of flexibility with an aggressive growth mindset. 
• Proficiency in Google Suite (Gmail, Docs, Sheets, Drive, etc.).
• Experience using Zoom, Canvas, and/or other online teaching tools. 
• Ability to pass a background check

• Inspire confidence in others
• Be detail-oriented and highly organized
• Collaborate effectively with team members and contribute to a positive, solutions-oriented team culture 
• Respond positively and proactively to feedback
• Identify goals and execute strategies to achieve them
• Show a continual drive to refine and improve

• $58,656 annual salary
• Start date: ASAP
• Schedule: 40 hours per week, Monday through Friday. Specifically, this includes:
• Completing 75% or more of your work during regular business hours (9:00 AM to 5:00 PM MT).
• Participating in 2-3 weekly online team meetings, with additional meetings as needed.
• Attending day-long, department-wide online quarterly meetings held four times per year.
• Acting as a Substitute or Guide for in-person Adventures on Fridays, as needed

• Paid time off (PTO)
• Paid health benefits
• 401k with up to 4% company match
• Growth opportunities for a go-getter who wants to increase their level of responsibility and compensation over time