Property Coordinator - Seaport

Overview

WS Development is seeking an outgoing and organized Property Coordinator (PC) to join the team working onsite for one of Boston’s fastest growing real estate development companies and working together with one of the world’s fastest growing tech companies. Reporting to the Property Manager (PM) for 400 Summer Street – one of Boston’s newest and finest real estate developments – the Property Coordinator will assist with property management administration, tenant relations, and day-to-day operational support for the team.

Key Position Responsibilities

The primary focus of this position will be to support the PM and Assistant Property Manager (APM) in all aspects of property oversite, The position offers exposure to all aspects of managing premier, highly visible, and very demanding life science, office & retail real estate, The Property Coordinator will play a central role in managing the standing operations of the building. This is very much a team environment, so a positive attitude, a desire to learn and contribute and an ability to work well with others are all prerequisites to success in this role.

Specific Responsibilities

Tenant Relations:

• Promote and maintain positive relationships with tenants via proactive communications and routine follow-up in close collaboration with the PM and APM.

• Maintain a standing tenant database for the commercial and retail contacts.

Project Management:

• Assist APM with monitoring and tracking tenant work orders in close collaboration with engineering, janitorial, and security team members.

Maintenance and Operations:

• Work with the APM on maintaining vendor and tenant insurance database, ensuring certificates are current and compliant.

• Provide support on timely and efficient invoice processing. 

• Assist with contract management and renewals.

• Perform daily site walks with the PM and APM to become familiar with Class A standards of building management and maintenance.

• Serve as the point of contact for the management of 400 Summer Street. This role will order and organize supplies, focus on expense management, and offer regular customer service support to visitors to the office.

Financial Management:

• Assist the APM with the accounts payable and accounts receivable process.

• Provide support to the APM and PM in creation of budgets, CAM estimates and reconciliations.

The ideal candidate will exhibit the following traits:

• Be both warm and professional, and able to interface with multiple audiences on behalf of Seaport and WS Development
• Intellectually curious and eager to learn, grow skillset, and expand in responsibility
• Highly organized and able to develop and maintain tracking systems for expenses, invoices, and contracts
• Comfortable serving as the “first call” for operational items or basic inquiries that may arise from tenants
• Comfortable in a highly collaborative and fast paced environment
• Able to take direction from multiple points and prioritize independently
• 2+ years of applicable work experience and/or internship experience preferred

About WS Development

Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class experiences, designed with our customers, tenants and partners in mind. Established in 1990, WS is one of few vertically-integrated real estate companies that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 22 million square feet of existing space and an additional nine million square feet under development, it is one of the largest privately-owned development firms in the country.

WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.

We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background, and life experiences. Or for any other reason.