Administrative Assistant

Why work with YWCA Seattle King Snohomish?

YWCA SKS is the region’s largest non-profit organization with a 120+ year legacy, focused on the needs of women, with programs serving 7,000 people each year. When you work with YWCA, you make a difference.

We’re women and BIPOC-led, family-centered, and supportive of employees. As a full-time YWCA employee (30+ hours), you’ll enjoy a benefits package including medical insurance, generous vacation, holiday, sick leave plans, and an outstanding retirement plan. Put your passion for racial equity and social justice to work – apply today!

What You'll Do

This position provides administrative support to ensure the efficient operation of the office. This position will be responsible for handling a variety of tasks that contribute to the smooth functioning of the organization, including communication, financial review, scheduling, data entry and organization.

• Financial:
• Review and prepare all check requests, including staff reimbursements and vendor payments for the region ensuring accurate coding.
• Manage the regional financial payables and HUD drawdowns.
• Ensure timely processing of client assistance payments.
• Ensure agency compliance with accounting, audit and fiscal controls.
• Review monthly general ledger and operating reports for accuracy. Monitor spending and provide input to Program Directors regarding budget spending.
• Prepare and submit contract billing and invoices for payment.
• Maintain accurate billing files and ensure compliance with YWCA guidelines and grant policies.

• Administrative:
• Manage office supply inventory and place orders as needed.
• Maintain an organized electronic filing system for documents and records.
• Manage vendor contracts.
• Maintain and arrange for repair/replacement of office equipment
• Participate in meetings and help coordinate regional events.
• Assist in office upkeep, ensuring a clean and professional environment.
• Support special projects and initiatives as assigned by management.
• Conduct research and prepare reports as needed.

• Communication:
• Answer and direct phone calls, emails and other forms of communication.
• Schedule meetings, appointments and conference calls.
• Greet and assist visitors in a professional and courteous manner.
• Race and Social Justice:
• Commitment to diversity, including sensitivity to the needs of residents and staff from diverse cultural and economic backgrounds.
• Participate and provide leadership in various ways for the agency’s Social Justice Initiative.
• Support the YWCA’s Social Justice Initiative by understanding how racism, sexism, classism, and other oppressions play out in institutions and systems.
• Use the lens of social justice to review policies and procedures.
• Shows demonstrated ability to interact with people of different cultures.

• AA degree preferred or equivalent experience in accounting, bookkeeping and non-profit administration including contract management.
• Strong computer skills, including proficiency in Microsoft Office.
• Ability to prioritize and manage multiple tasks.
• Meet deadlines with minimal supervision.
• Excellent customer service skills for interaction with YWCA staff, funders, government agencies and program participants.
• Leadership and Team Management:
• Foster a collaborative and results-driven culture, encouraging innovation and efficiency within the department.
• Work across multiple departments, from Property Operations, Facilities, Finance/Administration, and Community Initiatives to address and solve problems.

• Hourly Rate: $26.50
• Hours: 40 hours per week
• Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday, and sick leave plans
• At the time of hire, employees may enroll voluntarily in the Fidelity 403b Plan
• After two years of employment, employees are eligible to participate in the YWCA Retirement Fund

• The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In performing this position, the employee:
• Continuously exchanges information through listening and talking with agency staff, employers, elected officials, and community members.
• Frequently moves locations both within the workspace and in the community.

• *Continuously = Over 80% of the time * Frequently = 20-80% * Occasionally = Under 20%

YWCA encourages applicants with a variety of experiences to apply!

At YWCA, we recognize that lived expertise is a powerful asset. This refers to the insights, knowledge, and skills developed by those who have navigated systems and experienced inequity.

Valuing lived expertise helps build trust with program participants, develop culturally responsive programs, and break down barriers to equity. It enriches our collective understanding and enhances our ability to serve communities that are furthest from opportunity.

Mental Health Considerations

All employees of the YWCA interact with clients who have experienced or are experiencing trauma in various forms, including but not limited to, racial trauma, domestic violence, sexual violence, homelessness, unemployment, and financial hardship. As a result, employees are at risk of secondary trauma. We encourage employees to seek support inside and outside the workplace and maintain self-care routines.

Equal Opportunity Employment

YWCA Seattle King Snohomish is an Equal Opportunity Employer.  To read more about this, view the EEO is the Law Poster and this EEO is the Law Poster Supplement.

For more information

Contact us at careers@ywcaworks.org with any questions or if you need accommodation for your application.