Executive & Business Operations Assistant

We’re looking for someone who is proactive, organized, and trustworthy – someone who thrives in a fast-moving environment, is tech-savvy, quick to learn new tools, and feels completely at home navigating digital platforms, spreadsheets, and online systems.

You’ll be the right hand to the two founders, helping them stay focused, organized, and efficient across multiple business lines and personal projects. The ideal candidate will be able to juggle multiple responsibilities, pivot quickly, and bring a sense of calm and clarity to fast-changing environments.

Responsibilities

• Executive support for both founders (calendar, inbox, travel, etc.)
• Communication support (triaging emails/messages)
• Personal assistant tasks (booking appointments, follow-ups)
• Light research and tool comparisons
• Financial/admin support (expenses, tracking, categorizing)
• Bonus if you bring skills in any of: People Ops, Project Management, Tech, or Ecommerce

Requirements:

• 2–4 years of Executive Assistant experience or similar
• Digitally fluent: Google Workspace, spreadsheets, task tracking tools, and more
• Excellent English communication (written and verbal)
• Fast learner, independent, and excited to grow with the business

Nice-to-Haves (Bonus Areas)

• Hiring & People Ops
• Tech/Design (light web updates, IT troubleshooting)
• Project Management (ClickUp, GitHub, documentation)
• Ecommerce operations

Our Recruitment Process

• Video Interview
• 20-minute take-home skills test
• 30-minute Call with the Recruiter (project, benefits, etc.)
• Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
• Final Offer

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!