Executive Administrative Assistant

Who We Are

The Gearbox Entertainment Company is an award-winning creator of entertainment for people worldwide. Gearbox has become widely known for successful game franchises, including Brothers in Arms, Tiny Tina's Wonderland, and Borderlands, and acquired properties Risk of Rain, Duke Nukem, and Homeworld. Gearbox’s ambition is to entertain the world. Its key driving objectives include the pursuit of happiness for our talent, partners, and customers, the prioritization of entertainment and creativity, and a measured respect for profitability. 

What We Need

We seek an enthusiastic and extensively experienced Executive Administrative Assistant to support our CEO who can stay calm and alert under pressure. As a member of Gearbox Entertainment, you would work with some of the most talented, creative, intelligent, and fun groups of people in our industry. You would be responsible for the day-to-day workings of the CEO of Gearbox.  As the "face" of your executive within Gearbox Entertainment, your professionalism, loyalty, and attitude reflect the office. As such, they are a vital component of its success.

What You Will Do

The ideal candidate will have excellent oral and written communication skills and organize their work using multiple digital tools. We would like to meet with you if you have previous experience as an executive administrative assistant and are familiar with the video game and interactive media industry. A successful executive administrative assistant should ensure efficient and smooth day-to-day operations while supporting our CEO.

• Report directly to the CEO of Gearbox Entertainment 
• Maintain confidentiality of all corporate and personal matters
• Review the CEO’s schedule to ensure the highest productivity and performance
• Schedule conference rooms, meetings, and video chats
• Promptly handle urgent issues without dropping previous responsibilities
• Update and maintain office policies and procedures
• Write and distribute emails, correspondence memos, letters, and forms on behalf of the CEO
• Assist in planning significant, high-profile events like off-site and conferences
• Arrange and manage complex multi-city travel itineraries, domestic and international, for executives and team members

Who We Think Will Be A Great Fit

• 5+ years of experience supporting a C-Suite executive,  or equivalent experience
• Strong organizational and time management skills with the ability to prioritize and multi-task
• 3-5 years experience and proficiency in Microsoft Office components (Outlook, Word, PowerPoint, Excel)
• Maintains a calm head and steady hand when dealing with the unexpected
• Complete reliability handling of confidential and sensitive information
• Attention to detail and problem-solving skills
• A highly professional demeanor, positive outlook, and a can-do attitude

Gearbox Entertainment believes that all team members should be able to enjoy a work environment free from all forms of discrimination and harassment. We are committed to reflecting the diversity of the world we strive to entertain. As an Equal Opportunity Employer, we provide fair and equal treatment to all team members and applicants. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, genetic information, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state or local law.