CIO Executive Assistant

About Actian: 

At Actian we believe data should be a competitive advantage. Through the deployment of data technology, underpinned by a relentless and trusted service commitment, we help business critical systems transact and integrate at their very best. As a trusted leader in data management, integration, and analytics, our mission is to helping businesses unlock the full potential of their data to drive better decision-making and innovation wherever it resides — in the cloud, on-premises, or hybrid environments. 

With a global team of experts and a culture of innovation, we’re dedicated to helping our customers solve their most complex data challenges. Join Actian and be part of shaping the future of data-driven success! 

Role Summary: 

Acting as a key partner to the CIO, the Executive Assistant ensures seamless day-to-day operations, optimizes time management, and facilitates effective communication across the organization. This role encompasses high-level administrative and operational support, requiring a proactive and solutions-oriented approach to executive management.

• Calendar Management:  Managing the CIO and executive staff calendars, scheduling and preparing for meetings for CIO and executive staff
• Meeting Management:    Creating materials necessary for meetings and presentations, including doing the research necessary for use in those materials, provide the CIO with all needed items to make decisions
• Other Systems:  The CIO staff is more self service than the typical executive staff, but the CIO Executive Assistant may need at times to coordinate travel, expense reporting and purchasing management for the executives as needed
• Decision Making: Proactively engage, manage, review and execute decisions for the senior level CIO staff
• Communications:  Respond to email, manage the executive’s inbox, take and make phone calls, and serve as a gatekeeper so that only the necessary communication gets through
• Budgeting, Finance and HR Management:  Mange the CIO budget and be the primary liaison with finance and for needed budget and personnel actions, including performance management oversight and merit cycle review processes
• Action Items Tracking:  Track and follow up on requests from other departments, employees and vendors
• Escalation Management:  Manage escalations brought from outside parties and make sure they are managed appropriately and completely
• Steering Committee Management:  Manage all activities undertaken by steering committees
• Presentation Management:  Create and manage presentations for both internal and external consumption
• Confidential Information:  Ability to hold and manage confidential information
• Time Management:  Help and promote proactive time management within the CIO staff
• Contact Management:  Manage the context and information from both internal and external contacts
• Serving on behalf of CIO management:  meeting with contacts, returning communications, or relaying executive's decisions to others
• Problem Solving:   Solving problems through critical and analytical thinking for decisive action
• Technical Skills:  Being able to use or pick up quickly technology around document management, file management, meeting management and communications and collaboration tools

• 5 years in an executive assistant position or equivalent
• Ability to work very independently with minimal direct supervision
• Strong collaboration software skills in Microsoft or Google ecosystems (Email, Powerpoint, Excel, Sheets, etc.)
• Strong interpersonal communications skills

We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying.