Buyer Administrative Assistant

Created with a love for fashion, Petal and Pup was founded in 2014 with a focus on curating must-have trends for the Australian customer. With an Instagram account and a digital storefront combined with a passion for selecting the best, fashion forward styles, Petal and Pup quickly grew into a global online shopping destination.   

Today, we have over 2 million followers across various social channels, customers in over 80 countries and operations spanning Australia and the USA. We are a brand that is leading the wave of next generation, socially native shopping experiences.

We are a people-centric culture building sincere relationships with our customers and our teams. 

We Are Thoughtful

We Are Ambitious

We Are Easy to Love

We have operations in Brisbane, Australia and California, USA.  We are looking for e-commerce, fashion and customer enthusiasts to join our growing team. Our digital first approach has shaped us to be innovators in our practices, technologies and partnerships.

If you are a problem solver, self-starter, optimist who loves collaborating and figuring things out, then we would love to connect with you! 

About the Role

As a Buyer Administrative Assistant, you will help assist the buying team in the day-to-day operational tasks. You will own the management of purchase orders, PO statuses, and general system hygiene. The Buyer Admin Assistant's role is to improve upon the entire buying process.

• Ensure completion of required administrative tasks related to buying (writing purchase orders, new item set-up, pricing worksheets, Po tracking Etc)
• Build data analytical skills and maintain data integrity across the system (i.e., Shopify, Inventory Planner, NetSuite, and any proprietary tools built in Microsoft Excel and/or Google Sheets)
• Maintain reports and tools, as needed by the merchandising team
• Monitor deliveries, including late deliveries, incorrect/partial deliveries, and incorrect invoices
• Help with campaign collection lifecycle
• Assist in building a collection line list for monthly Marketing stories
• Aid buyers in assorting and tracking products until Marketing handoff 
• Help to assist with Quarterly projects for the merchandising team (ex: Hindsights)
• Work with the Warehouse team it pull any TOP samples missing for Ecommerce shoots
• Plan and prioritise workload to meet deadlines and increase efficiency
• Perform general administrative duties for the merchandising team as needed
• Build and maintain strong relationships with suppliers
• Ensure completion of required administrative tasks related to buying
• Help manage the TOP sample process and ensuring items are described and passed over to marketing in a timely manner
• Preparation of new arrivals, including product descriptions, tagging and sub-category tagging for both regions
• Ensure that the product description page is free of errors and up to current Petal & Pup standards.

• 6-12 months experience in a similar position
• Encourage a strong team spirit between all departments of the business through regular communication
• Build and maintain a strong professional relationship with the merchandising team
• Build and maintain a professional relationship with all suppliers
• Maintain a close working relationship with the finance and operations team to ensure correct inventory and fast responses to invoicing/product issues
• Knowledge of Excel and google Sheets
• Outstanding communication skills
• Strong detail orientation and thoroughness
• High degree of flexibility and initiative

We care about our employees and have curated a benefit package that enriches our team's experience. At Petal and Pup we certainly love our work perks!

·       Flexible Scheduling & Rostering Practices - We Work Around Your Availability (Unless Noted)

·       Amazing Employee Discount Program (50%)

·       Company Paid Employee Assistance & Mental Health Plans (EAP)

·       Individual & Team Based Leadership Development Programs

·       Positive Company Culture that Celebrates both Personal & Company Milestones

Petal & Pup offers you the chance to make a daily impact on a global business. We look forward to meeting you! 

#Petal&Pup #Petal&PupCareers #akaBrands #akaYourCareer

Petal & Pup Pty., Ltd. is an Equal Opportunity Employer (EOE). We're committed to a diverse and inclusive workplace and encourage applicants from all walks of life. Come join us, different makes us better.

If you need assistance or accommodation during the hiring process due to a disability, please contact us at HR@aka-brands.com. Please note that we do not respond to application inquiries or resume submissions via this email address.

Principals Only - No Agencies Please.