Front Office Representative - job 1 of 12

About Us:
Sphirea Plus is a leading company dedicated to providing innovative solutions to help businesses achieve their goals. We are passionate about delivering exceptional service to our clients while fostering a supportive and growth-oriented environment for our employees. At Sphirea Plus, we are committed to your professional development and success.

Job Description:
We are seeking a highly organized and customer-oriented Front Office Representative to join our team. This individual will be the first point of contact for clients and visitors, providing exceptional service and administrative support to ensure smooth daily operations. As a Front Office Representative, you will play a key role in creating a welcoming and professional environment for all visitors and assisting with a variety of office tasks.

Responsibilities:

• Greet clients, visitors, and guests in a professional and friendly manner
• Answer and direct phone calls to appropriate departments
• Schedule and confirm appointments, meetings, and conferences
• Manage office calendars and coordinate meetings
• Handle incoming and outgoing mail, packages, and deliveries
• Maintain and update office records and filing systems
• Assist in administrative tasks and provide support to various departments
• Ensure that the front office is organized and well-maintained
• Handle basic inquiries and provide information to clients or visitors
• Assist with special projects and other tasks as required

Skills & Qualifications:

• Proven experience in an office administration or customer service role
• Strong communication and interpersonal skills
• Ability to multitask and handle a variety of responsibilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational and time-management skills
• A positive and professional demeanor
• High school diploma or equivalent required; additional qualifications in office administration or related field preferred

Benefits:

• Competitive salary
• Opportunities for career advancement and growth
• Health and wellness benefits
• Paid time off and holidays
• Supportive and team-oriented work environment