Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join our world-class team.  This position will support us as we work to build and deploy some of the coolest robots on earth by timely and accurate invoice processing, onboarding and responding to vendors, researching discrepancies, assisting in month-end close, and preparing management reports.  Candidates with an aptitude for other areas of accounting will have cross-training opportunities as well.

This is a terrific opportunity to join a growing company that is working towards a brighter, more advanced future. We offer a competitive compensation package, including a 401k, health benefits, and paid time off, as well as a hybrid work schedule at our location in north Austin.  

ESSENTIAL DUTIES AND RESPONSIBILITIES or KEY ACCOUNTABILITIES

• Invoice Processing: Review, code, and accurately enter invoices into the accounting system. Match invoices to POs and obtain proper approvals as needed.
• Vendor onboarding: Verify documentation for vendors and establish payment terms.
• Account Monitoring: Assist in the monitoring of accounts payable aging reports. Work with the supply chain team and purchasers to reconcile vendor accounts, understand receipts and PO differences, and resolve discrepancies in a timely manner.
• Vendor Relations: Foster positive relationships with vendors by providing excellent customer service, managing inquiries, and resolving any payment issues or discrepancies.
• Month-End Close: Assist with month-end closing processes, including preparation of necessary reports, posting journal entries and reconciliation of accounts.
• Compliance: Ensure compliance with company policies and tax regulations. Maintain a strong internal control environment through policy development and documentation.
• Reporting: Provide ad-hoc reports to management regarding accounts payable activity and balances as needed.

SKILLS AND REQUIREMENTS

• Ability to troubleshoot and resolve issues effectively
• Capability to take initiative and be a positive team player
• Capacity to adjust to change, as part of a growing and dynamic high-tech company
• Strong written and verbal communication skills to effectively interact with vendors, management, and internal teams.
• Proficiency in Microsoft Excel.
• Knowledge of sales and use tax and how it applies to accounts payable transactions.
• Knowledge of general accounting principles including fixed assets, inventory, prepaids, inventory preferred.
• Experience working with Microsoft Business Central or similar enterprise resource planning (ERP) software preferred.
• Familiarity with Continia (AP automation tool for Microsoft Business Central) preferred.

EDUCATION and/or EXPERIENCE

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred.
• At least 3 years of experience in an Accounts Payable role.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer
• Visual ability to read printed materials and a computer screen
• Hearing and speech to communicate in person and on calls