Recruiting Operations Specialist

Talent Acquisition is dedicated to ensuring that teams at Asana have the people they need to achieve their goals. As a product-driven organization, we hire the people who build Asana, the people who support our users, and the people who tell our story in the market. All human progress comes down to teamwork—and we work with the entire company to enable teamwork by building our own team. We work as a team to get to know the whole person, to communicate our values, and to ensure that candidates are well-informed and delighted throughout the process. Recruiting is a company-wide effort and responsibility and we encourage all Asanas to adopt the motto “Always Be Recruiting.”

As the Recruiting Operations Specialist, you’ll play a critical role in keeping Asana’s talent acquisition processes running smoothly and scaling thoughtfully! In your role, you’ll help shape the candidate and hiring team experience by coordinating for our Executive Leadership Recruiting team. You’ll partner closely with Talent Acquisition, People Operations, and cross-functional stakeholders to streamline and optimize our recruiting programs. Whether you’re designing efficient workflows or spotting trends in candidate data, you’ll help build a hiring experience that reflects Asana’s values and supports our growth.

What you’ll achieve

• Own scheduling logistics for high-touch, high-volume executive roles and support complex, multi-stage interview loops
• Serve as the first line of support for executive leadership recruiters and hiring teams
• Own the international offer process and workflow
• Track and reconcile changes in candidate status, offers, and hires across systems to ensure data integrity
• Partner with Finance, People, and Talent Acquisition to track and manage approved headcount against hiring plans
• Coordinate with Compensation, Finance and People Operations to ensure accurate reconciliation of filled, open, and upcoming headcount
• Facilitate hiring manager enablement sessions and ongoing recruiter training to drive process consistency
• Maintain internal documentation and communication related to hiring plan changes and requisition management

About you

• 2+ years of experience coordinating for executive leadership or senior-level recruiting teams
• Skilled at managing and optimizing recruiting content libraries—job descriptions, offer templates, standard operating procedures, and more
• Naturally process-minded—you love making things more efficient, repeatable, and easy to understand
• Take ownership of documentation and communication, especially when plans or priorities shift
• Comfortable navigating ambiguity and adapting in a fast-changing environment
• Proactive and solutions-oriented—able to spot gaps, anticipate needs, and surface insights
• Proficient in Asana, Workday, and Greenhouse

About us

Asana helps teams orchestrate their work, from small projects to strategic initiatives. Millions of teams around the world rely on Asana to achieve their most important goals, faster. Asana has been named a Top 10 Best Workplace for 5 years in a row, is Fortune's #1 Best Workplace in the Bay Area, and one of Glassdoor’s and Inc.’s Best Places to Work. After spending more than a year physically distanced, Team Asana is safely and mindfully returning to in-person collaboration, incorporating flexibility that adds hybrid elements to our office-centric culture. With 11+ offices all over the world, we are always looking for individuals who care about building technology that drives positive change in the world.

We believe in supporting people to do their best work and thrive. Our goal is to ensure that Asana upholds an environment where all people feel that they are respected and valued, whether they are applying for an open position or working at the company. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. We also comply with the San Francisco Fair Chance Ordinance and similar laws in other locations.

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