Assistant Controller

Asian Health Services, founded in 1974, provides health, social, and advocacy services for all regardless of income, insurance status, immigration status, language, or culture. Our approach to wellbeing focuses on “whole patient health,” which is why we provide more than primary care services, including mental health, case management, nutrition, and dental care to more than 50,000 patients in English and 15 languages: Korean, Lao, Burmese, Mandarin, Cantonese, Spanish, Portuguese, French, Mien, Karen, Mongolian, Karenni, Tagalog, Khmer, and Vietnamese. We offer medical, dental, and mental health services for all ages.

LOCATION: ADMIN-HQ

Job Summary:

Reporting to the Controller, the Assistant Controller will lead all day-to-day accounting operations related to Grants management and Accounts Receivable, Payroll, Accounts Payable and Cash reporting. The Assistant Controller will be the primary staff member to lead the Fiscal department in the implementation of the new accounting software and will be responsible for the system oversite and maintenance.

The Assistant Controller will review and reconcile the work of and advise and mentor the Accounting Manager-Grants and a team of six accounting staff. The Assistant Controller provides leadership and technical assistance to staff and supervisors in sound fiscal management practices, contract compliance and will assist the Controller in the development of the agency budget.

The Assistant Controller will be responsible for the general ledger reconciliations of accounts payable, accounts receivable, cash and grants administration and the monthly/quarterly/annual financial reporting including, the 403B and Single Audit, annual financial audit, compliance audits, income tax returns, cost certifications, banking, company credit cards and will oversee all compliance and post award management for federal grants in compliance with the Single Audit.

The Assistant Controller is responsible for aligning the Fiscal department practices with the agency’s financial and Accounting policies and procedures, the maintenance of its fiscal records according to GAAP/FASB standards, and the preparation of financial reports.

The Assistant Controller must be able to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace while managing an accounting department of six members. The Assistant Controller should be able to exercise good judgment, and possess strong problem solving and decision-making skills.

• Plans organize and direct the operations of general accounting, payroll, accounts payable, accounts receivable, cash receipts, and grants accounting.
• Prepares maintains, and monitors a suite of monthly reconciliations of balance sheet and income statement accounts performed by members of the Fiscal Department. Provides leadership to the accounting staff through training, evaluating performance, and providing technical assistance.
• Responsible for the quality of information and account structure of the Accounting software and IT systems as it relates to general ledger activities.  Ensures proper training of staff concerning financial/data processing needs and the effective use of functions/applications related to the health center.
• Maintains appropriate financial systems, ledgers, and fiscal policies and procedures, including the maintenance of the chart of accounts. Reviews a variety of reports and statements in support of financial planning and analysis activities.
• Prepares monthly Balance Sheet, Income statement and Cash flow reports for the Controller and CFO to assist in the preparation of the Financial reporting package distributed to the CEO, Exec leadership and Board of Directors, apprising the Controller of any issues or areas of concern.
• Coordinate the work activities of the staff in preparation for the annual audit and tax return.  Ensures that support schedules are prepared on a timely basis. 
• Develops and implements process improvements within the accounting department to increase efficiency and/or internal control procedures.
• Participates in the development of the annual operating budgets.
• Provides fiscal information to appropriate outside agencies as needed, including annual cost reports for Medicare and Medi-Cal, Medi-Cal PPS reconciliations, UDS/OSHPD, County business property statement, Form 1099-Misc, and tax forms 990 and 199 reporting for the agency’s independent accountants.

• Under the supervision of the Controller, conducts supervisory/managerial responsibilities by the organization’s policies and applicable laws including interviewing and hiring of employees; planning assigning, scheduling, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems

• Fosters an environment that promotes trust and cooperation among clients and staff.
• Enforces clinic policies and procedures, including maintenance of client confidentiality under HIPAA privacy rules, to ensure that the principles of AHS are implemented.
• Plays an active role in planning organization-wide activities such as AHS general membership meetings, fundraisers, special clinic days and other events.
• Participates in general membership meetings, fundraisers and other public events, as required.
• Participates in outreach activities, agency advocacy, and serves on ad hoc committees, as requested.
• Attends AHS staff retreats and Board of Directors meetings, as required.
• Participates in agency-wide quality improvement program processes and performance improvement teams to ensure excellence in the quality of services provided across the agency.

• A Bachelor’s degree from an accredited college or university and four years of progressive accounting experience or an equivalent combination of education and experience.
• Experience in Grant Accounting and with a non-profit agency.
• Advanced level computer application skills.

• Lead or supervision experience.
• Software implementation experience.
• Experience in a Healthcare setting.

• Strong understanding of GAAP, Code of Federal Regulations (A122 and A87), and single audit (A133), internal control processes, and hands-on experience overseeing and managing a multitude of grants from varying funding sources.
• Advanced analytical, accounting, and problem-solving skills, financial accounting analysis and reporting skills including budgeting, reconciling General Ledger and preparing financial reports.
• Knowledge of reimbursement procedures to compile and allocate cost information to specific accounts. Ability to work collaboratively to achieve common goals and communicate within different levels of the organization.
• Ability to exercise initiative, judgment, discretion, and decision-making to achieve organizational objectives Effective supervisory skills to oversee direct reports and delegate responsibility and authority to staff
• Demonstrated attention to detail Must be a well-organized professional who thrives in a fast-paced work environment.
• Ability to multi-task, prioritize, and meet deadlines.
• Strong written and verbal communication skills. 

BENEFITS:

Medical, Dental, Vision premiums 100% paid by AHS

12 Vacation Days

12 Sick Days

12 Holidays and 3 Floating Holidays

3% 403B Employer Contributions and up to 2% Employee Match Contribution

Transportation Benefit Paid by AHS

FSA/Dependent Care Assistance

Long Term Disability