Executive Assistant to the National Director of Education

Autism Spectrum Australia (Aspect) is one of Australia’s largest autism-specific service providers, with one of the biggest autism-specific school programs in the world. A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused and customer driven.

At Aspect we recognise a different brilliant®, where we seek to understand, engage and celebrate the strengths, interests and aspirations of people on the autism spectrum.

About the role: The position plays a key role in supporting the National Director of Education and will be expected to make recommendations for process improvements to enhance Educational Operational efficiency and adherence to policies.  

Executive and Strategic Administrative Support

• Be the central point of communication for the Office of the National Director Education by assisting in the management of the flow of information to and from the National Director Education, which may be sensitive and confidential, including; proactively managing Outlook, meetings, organising events, team travel, telephone calls and emails.
• Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, correspondence and other documents, expense and financial management, and procurement. Ensuring all records and documents are stored securely.

Team Support Coordination and Project Planning

• Undertake a variety of research, project and committee support activities, including coordination and preparation of plans, reports, correspondence, and other documentation as required.
• Support the Education Office projects and key stakeholders to plan, implement and develop projects and initiatives when required by the National Director Education.

What you bring:

• Tertiary qualifications, or vocational qualifications and/or equivalent experience, in one of the following areas: business studies, IT, Management, or Executive Administrative/Program support
• Education industry experience would be highly regarded
• Minimum 5 years' experience providing executive assistance to a senior executive and their team
• Excellent interpersonal, communication (written & verbal), and time management skills
• Demonstrated ability to quickly understand strategic priorities, ability to influence key stakeholders, and display initiative to achieve outcomes with minimal supervision
• Proficiency in Microsoft Office Suite, with advanced skills in Excel, PowerPoint, and Outlook
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively
• Experience in project management and coordination of cross-functional teams
• Ability to maintain confidentiality and exercise discretion when handling sensitive information
• Excellent attention to detail and accuracy in all aspects of work
• Experience in preparing reports, presentations, and briefing papers for senior management
• Demonstrated ability to work collaboratively in a team environment
• Willingness to occasionally work outside of normal business hours to support events or urgent matters.

Please see the Position Profile for further details.

What we offer:

• Professional Learning opportunities for career advancement
• Salary packaging options to increase your take-home pay
• Hybrid working arrangements, flexibility between the office and home/remote
• Freshly fitted-out workspace with end-of-trip facilities, on the doorstep of Chatswood train and metro station, dining and retail outlets
• Employee referral incentives
• Access to a wide range of discounts through Blue Light Card on everyday purchases
• Discounted membership to fitness facilities through Fitness Passport
• Employee Assistance Program (EAP).

To apply: please include your resume and complete the candidate questionnaire; a cover letter is optional.  Applications should be received by Monday, 3 February 2025.

Aspect reserves the right to interview and appoint at any stage during the recruitment process.

Enquiries should be directed to: Laura Guille, National Operations Manager, Aspect Schools, via telephone (02) 9454 8107 or [email protected]

Aspect is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong. We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply. We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these.

Learn more about us: www.autismspectrum.org.au