Office Manager

About the Role:

We’re looking for a highly organized and proactive Office Administrator to join our team in-person at our NYC office. This is a part-time role offering $40-50/hr, with a schedule of Monday, Wednesday, and Friday for at least 4 hours a day — with the possibility of additional hours and days with advance notice. This is a great opportunity for someone looking to support a dynamic team and create a professional, welcoming, and efficient office environment. No prior experience required — just a positive attitude and a willingness to learn!

What You’ll Do:

• Greet and assist visitors, vendors, and customers, ensuring a professional and welcoming office environment.
• Run errands such as retrieving coffee, managing returns, and other miscellaneous tasks as needed.
• Coordinate office repairs, maintenance, and facility management.
• Oversee office and kitchen supplies, ensuring they are well-stocked and organized.
• Maintain overall office organization and cleanliness.
• Handle incoming and outgoing mail, packages, and deliveries.
• Manage and troubleshoot office equipment, including computers and other essential devices.
• Coordinate and oversee catering for meetings and events.
• Support various ad hoc projects and administrative tasks as needed.

What You’ll Need:

Required:

• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Attention to detail.
• Ability to prioritize tasks and meet deadlines.
• Proven problem-solving abilities.

Preferred:

• Familiarity with office equipment and basic troubleshooting.
• Experience managing office supplies and facilities.
• Previous administrative or office support experience (though not required).

Pay Transparency

AssemblyAI strives to recruit and retain exceptional talent from diverse backgrounds while ensuring pay equity for our team. Our salary ranges are based on paying competitively for our size, stage and industry, and are one part of many compensation, benefits and other reward opportunities we provide.There are many factors that go into salary determinations, including relevant experience, skill level and qualifications assessed during the interview process, and maintaining internal equity with peers on the team. The range shared below is a general expectation for the function as posted, but we are also open to considering candidates who may be more or less experienced than outlined in the job description. In this case, we will communicate any updates in the expected salary range.Lastly, the provided range is the expected salary for candidates in the U.S. Outside of those regions, there may be a change in the range, which again, will be communicated to candidates.

Pay range: $40-50/hr