Executive/Administrative Assistant

Why Join Us:
Join the vibrant unicorn community at Assistantly, where you’ll have the chance to unlock your potential for meaningful career advancement and personal development. Enjoy competitive compensation and a supportive environment designed for your success.

Role Overview:
We are looking for a skilled Executive Assistant to provide high-level administrative support for our executives and team. If you're detail-oriented, proactive, and thrive in a fast-paced work environment, we’d love to consider you for this exciting opportunity to be a part of our team.

What You’ll Do:

• Manage calendars, schedule meetings, and coordinate appointments for our executives and team members.
• Organize travel arrangements, prepare itineraries, and handle expense reports.
• Handle confidential information with discretion and professionalism.
• Assist with email management, communication follow-ups, and inbox organization.
• Support project coordination and task tracking across departments.
• Prepare meeting agendas, take minutes, and summarize action items.
• Conduct online research and prepare reports or documents as needed.
• Provide general administrative support to executive leadership and internal teams.

• 2+ years of experience as an Executive Assistant or similar administrative role.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Tech-savvy with proficiency in Google Workspace, Microsoft Office, and task/project management tools.
• Self-starter who is resourceful, adaptable, and able to work independently.
• Experience working in dynamic environments preferred.
• Tools You’ll Use:
• Calendars & Documents: Google Workspace (Docs, Sheets, Calendar), Microsoft Office Suite
• Communication: Slack, Zoom, Microsoft Teams (or similar)
• Task & Project Management: Asana, Trello, ClickUp, Monday.com (or similar)
• Email Management: Gmail, Outlook
• CRMs: HubSpot, Salesforce, Zoho, Pipedrive (or similar)
• Time Commitment & Schedule:
• Full-Time or Part-Time (based on needs)
• Schedule: TBD, aligned with time zone requirements

• Competitive pay above market rates
• Paid Holidays and PTO
• Part-time or Full-time positions tailored to your availability
• Performance, Tenure, and Health & Wellness bonuses
• Opportunities for professional development within the Assistantly community
• Be part of a vibrant and supportive community of professionals