Executive Assistant

Who we are and what we do

Audinate leads the world in AV networking media to pioneer the way people see and hear. Our products seamlessly manage hundreds of audio and video channels with one network, making us the industry standard.

You’ll find us in the largest companies and institutions like the Sydney Opera House, NFL Media Headquarters, Microsoft, and even a 900-year old cathedral featured in Harry Potter.

About the role

You’ll provide pro-active day-to-day support to our CEO, in particular supporting calendar management, executive meetings and organisation of complex domestic and international travel. You’ll also provide support to other members of our Executive team.

In addition you’ll work closely with our People & Performance team and help build an outstanding experience for our employees through the delivery of regular lunches and social events for our Sydney employees, and through coordinating other initiatives such as our values awards, birthday celebrations, employee ‘swag’ and new employee welcome packs. You’ll also support organisation of investor relations events and act as global lead for our Travel booking platform.  

How we work

We have flexibility to work from home but also collaborate every week in-person at our office in Surry Hills as well as working remotely alongside colleagues globally

• Act as a point of contact between internal/external stakeholders and the CEO, prioritizing urgent and important matters and managing the content and flow of information as required.
• Manage complex and fluid scheduling and a variety of correspondence for the CEO. This will include managing agendas, email, mail, calls, meeting rooms/venues, travel arrangements, external contacts and other logistical arrangements.
• Manage event logistics and calendar scheduling, including board meetings, AGMs, investor relations events, off-site meetings and other events.
• Organise travel arrangements, including hotel booking and other requirements for the CEO and other members of the ELT as required.
• Create and collate documents, reports, Power Point presentations and other materials for the CEO and other members of the ELT as required
• Provide administrative support such as document scanning and organisation and expense reimbursement processing for the CEO and other members of the ELT as required.
• Prepare agendas and attend executive meetings as required.

• Manage stock levels, ordering and distribution of the employee ‘swag’ items such as backpacks and hoodies, anniversary t-shirts/gifts etc.
• Prepare and distribute welcome swag pack for new employees in Australia and Asia.
• Co-ordinate the EXcIITe Values Awards, including collation of nominees, preparation and distribution of certificates, liaising with Office Managers in other regions to organise voucher purchase and distribution, and purchase or organisation of gift vouchers for employees in Australia and Asia.
• In liaison with the Director, People & Performance APAC, support the development and execution of a yearly event calendar for the Sydney office, incorporating monthly social events, quarterly team building activities, and other initiatives as applicable.
• Organise monthly birthday cakes for the Sydney team and distribute birthday vouchers/token/message for our Australia and Asia remote based employees.
• Assist the People and Performance team as required.

• Investor Relations: Work closely with Director of Corporate Affairs & ESG on scheduling of bi-annual Investor Roadshow, preparation of Annual Report and other investor events.
• Travel Platform Management: Liaise with FCM Travel Management for any upgrades/issues and changes to the FCM Travel Booking Platform and act as first point of contact for trouble shooting and changes in procedures for all offices globally.
• Credit Cards: Manage monthly Company credit card reconciliations for CEO, CFO, COO, corporate and subscription credit cards.
• Office Management: Provide back up support for the Office Manager as required, including when the Office Manager is on leave.

• Minimum of 5 years proven experience as an Executive Assistant to CEO or similar senior role in a corporate environment
• Excellent communication skills, both written and verbal
• Sound judgement and strong decision-making ability
• Flexibility to do what needs to be done and adapt to changing requirements
• Excellent attention to detail
• Ability to confidently juggle multiple priorities
• Strong experience with travel booking and itinerary management for complex travel
• Strong MS Office skills
• An appreciation of the requirements of working with sensitive and confidential information 
• Experience organizing events such as employee or shareholder events is desirable
• Our Audinate values of excellence, courage, innovation, integrity and teamwork will resonate with you 

What you’ll experience with us

At Audinate you’ll be part of the global team pioneering the future of AV so that everyone can be seen and heard. You’ll work closely with our CEO and Executive team, the People & Performance team and the Director of Corporate Affairs & ESG.

In addition to a competitive salary, annual bonus and equity incentive plan, you’ll be part of our diverse, values-based culture, and will enjoy a range of benefits such as flexible working (2 days per week in office), home office support, and volunteering leave.