Office Manager

WHO WE ARE
Avant Gardner is New York City's premier event space and producer. Its flagship venue, The Brooklyn Mirage, is the crown jewel of New York City entertainment and one of the most iconic venues in the world. Avant Gardner’s 80,000 square foot complex occupies an entire city block of East Williamsburg, highlighted by the space’s unrivaled audiovisual features including a 200 foot wide, 15k resolution video wall. Voted North America's 'Best Large Club' in 2022 and 2023 and ranked top ten globally by DJ Mag, Avant Gardner has welcomed sold out shows featuring today's top acts and emerging global stars including Drake, Skrillex, Turnstile, Four Tet, John Summit, Glass Animals, Carl Cox, Keinemusik, Christina Aguilera, David Guetta, Marshmello, Reneé Rapp, Rina Sawayama, Rüfüs Du Sol, SOFI TUKKER, Tiësto, and many more. Avant Gardner’s portfolio includes event brands such as The Cityfox Experience along with programming across New York City. For more information, visit Avant-Gardner.com.

WHO YOU ARE

• Someone who is highly organized
• Someone who is able to juggle multiple projects at once and prioritize with a high degree of accuracy
• Someone who is reliable and has a “no task too small” attitude
• Someone who can keep calm under high pressure situations

ABOUT THE ROLE

We are seeking a highly organized and detail-oriented individual to join our team as an Office Manager in the hospitality industry. As an Office Manager, you will play a vital role in ensuring the smooth operation of our office, providing administrative support, and creating a welcoming environment for both staff and clients.

In this role, you will have the opportunity to make a significant impact, managing office logistics, coordinating events, and optimizing office systems and procedures. If you have a passion for hospitality, excellent communication skills, and a knack for problem-solving, we would love to hear from you.

PRIMARY RESPONSIBILITIES

• Reports to Director of People & Culture
• Oversee the office's day-to-day operations, ensuring a clean and organized workspace.
• Greet and assist visitors, serving as the initial point of contact for employee inquiries and directing questions to the appropriate departments.
• Create and manage the Master Calendar for the company.
• Coordinate and manage meetings, including interviews for the senior management team.
• Serve as the main point of contact for building management and staff.
• Request access cards from the Building Manager and distribute corporate access cards.
• Manage office/building queries and redirect conversations necessary to relevant parties.
• Assist with event planning and execution, managing logistics, and coordinating with vendors.
• Maintain the office supplies inventory, anticipate staff needs, and make necessary purchases.
• Responsible for stocking and restocking snacks for teams.
• Organize and track expenses on expense tracker.
• Manage incoming and outgoing correspondence, including mail, and email.
• Support HR administrative tasks, such as coordinating new hire setup and logistics.
• Handle ad hoc projects from the Marketing, Programming, and Senior Management teams.

DESIRED SKILLS & QUALIFICATIONS

• 1 year of experience in an office management or administrative role, in the hospitality industry is preferred
• Proficiency in Google Workspace (Gmail, Calendar, Drive, etc.) preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) preferred.
• Excellent organizational and time management skills, with the ability to multitask and meet deadlines
• Strong attention to detail and problem-solving abilities
• Outstanding communication and interpersonal skills
• Knowledge of basic financial record keeping
• Proactive and self-motivated, with the ability to work independently and as part of a team

BENEFITS & PERKS

• When available, complimentary or discounted tickets for live events at our music venue, guests included.
• Complimentary snacks and beverages available in office
• PTO Days + Specified Holidays Off
• Medical, Dental and Vision Insurance
• 401K with employer match
• Flexible Spending Account (FSA) that can be used for commuting expenses, dependent care and more!
• Employee Assistance Program (EAP)
• Opportunities for professional development and advancement within the company

COMPENSATION

The annual salary for this role is $64,350