People Operations Assistant - job 1 of 2

WHO WE ARE
Avant Gardner is New York City's premier event space and producer. Its flagship venue, The Brooklyn Mirage, is the crown jewel of New York City entertainment and one of the most iconic venues in the world. Avant Gardner’s 80,000 square foot complex occupies an entire city block of East Williamsburg, highlighted by the space’s unrivaled audiovisual features including a 200 foot wide, 15k resolution video wall. Voted North America's 'Best Large Club' in 2022 and 2023 and ranked top ten globally by DJ Mag, Avant Gardner has welcomed sold out shows featuring today's top acts and emerging global stars including Drake, Skrillex, Turnstile, Four Tet, John Summit, Glass Animals, Carl Cox, Keinemusik, Christina Aguilera, David Guetta, Marshmello, Reneé Rapp, Rina Sawayama, Rüfüs Du Sol, SOFI TUKKER, Tiësto, and many more. Avant Gardner’s portfolio includes event brands such as The Cityfox Experience along with programming across New York City. For more information, visit Avant-Gardner.com.

WHO YOU ARE

• Someone who is highly organized, able to juggle multiple projects at once and prioritize with accuracy.
• Someone who is reliable and has a “no task too small” attitude
• Someone who can keep calm under high pressure situations
• Adept at building strong relationships across different teams and levels.

ABOUT THE ROLE

We are seeking a People Operations Assistant to provide administrative support and help with the daily operations of the People Team (Human Resources). This entry-level position is ideal for someone eager to learn more about HR processes. The perfect candidate will be highly organized and detail-oriented. As a People Operations Assistant, you will perform various administrative tasks and support our team in activities such as maintaining employee records, coordinating recruitment, and more.

In this role, you will have the opportunity to make a significant impact. If you have a passion for hospitality, excellent communication skills, and a talent for problem-solving, we would love to hear from you. This is a part-time, in-person position reporting to our corporate office, Monday through Friday.

ESSENTIAL ROLES & RESPONSIBILITIES 

• Reports to Director of People & Culture
• Maintain the department’s email and respond to routine inquiries from staff, directing them to the appropriate personnel.
• Support daily HR operations by providing administrative assistance to the People Operations team, which includes document scanning and handling email correspondence.
• Assist with onboarding and offboarding processes, including completing I-9 verifications.
• Help prepare and update employee status change documents.
• Compile and maintain employee records in both digital and physical formats.
• Support HR projects by coordinating logistics, organizing meetings and training sessions, and recording minutes to ensure effective follow-up.
• Assist with employment verification requests, including preparing verification letters.
• Maintain, verify, and organize employee files across all systems.
• Help track and ensure compliance with anti-harassment training.
• Manage the HR calendar for key dates while maintaining confidentiality.
• Assist with event planning and logistics, collaborating on team-building activities.
• Conduct periodic audits of files and records.
• Perform additional duties as assigned, including supporting special projects.

DESIRED SKILLS & QUALIFICATIONS 

• High level of discretion and confidentiality.
• Preferred 1 year of experience in an administrative role, not required.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills, with the ability to multitask and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Outstanding communication and interpersonal skills.
• Proactive and self-motivated, with the ability to work independently and as part of a team.

COMPENSATION The hourly range for this position is $25-$30.