Bilingual Talent Acquisition Operations Specialist

Aviso Wealth:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Opportunity:

We’re looking for a Bilingual Talent Acquisition Operations Specialist to join our Talent Acquisition team.

Reporting to the Senior Manager, Talent Acquisition, the Bilingual Talent Acquisition Administrator is responsible for supporting the Talent Acquisition team with recruitment, hiring activities and overall operational support. You’ll use your superior organizational and reporting skills to support the senior Talent Acquisition leadership.

Who you are:

• Service – You consider both internal and external stakeholders and demonstrate intent of understanding and putting the clients’ needs first. You advocate service excellence and work to deliver solutions that meet the needs. You proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
• Execution – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
• Collaboration – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization

What your day looks like:

• Management of recruitment information in systems and files, including contracts and employee files
• Creation of written offers for employees and contractors
• Completion of background checks as required, such as credit checks, criminal checks, employment eligibility and references
• Scheduling interviews, coordinating with the candidate’s availability, and hiring managers’ calendars
• Create and maintain process and training materials for Talent Acquisition, as well as company-wide recruiting resources
• Supporting the onboarding process, ensuring New Hire Setup Requirements notifications are issued and tracked
• Supporting the TA team invoicing
• Managing and responding where appropriate to the TA Recruitment mailbox
• Providing updates to the Talent Acquisition team
• Supporting the Senior Talent Acquisition Manager with TA reporting
• Participation in projects as assigned

Your experience and skills:

• Post secondary education in business or HR preferred
• 4+ years of office administration, preferably in HR, Recruiting or Operations in a financial services company
• Exceptionally strong attention to detail and professional acumen
• Strong hands-on experience in applications used for documentation and reporting – Word, Excel, Power BI, PowerPoint, One Drive, etc. 
• Highly organized and able to manage multiple deliverables and processes in a time effective manner
• Flexible with a self-driven sense of responsibility
• Demonstrated ability to handle confidential information respectfully and able to work through sensitive situations tactfully
• Demonstrated ability to work in a fast-paced, dynamic environment, adapting to changing priorities
• Respectful and considerate of others, including business partners, peers, employees, contractors and candidates
• A team player who contributes to the team’s success
• Fluent communication skills in English and French are required

Why Aviso Wealth?

At Aviso Wealth, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:

• Competitive compensation package that rewards and recognizes individual contributions
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees
• Generous vacation time, fitness benefit, parental leave top-up options
• Matching contributions to our retirement program
• Commitment to the continuous improvement of our staff through learning & development and an education assistance program
• Regular social events to foster teamwork

Equal Employment Opportunity

Aviso Wealth welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

Company Overview:

Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with over $130 billion in total assets under administration and management, and over 1,000 employees. We’re building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, Montreal, and Winnipeg. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We’re proud to power businesses that empower investors.

A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you’re looking for interesting and challenging work, at a company committed to its people, apply to join our team.

Salary

This position is posted with an expected salary range of $65,000 - $75,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.