Executive Assistant Office Administrator

Who We Are

Babylist is the trusted platform for millions of growing families. For over a decade, Babylist has been the technology solution for expecting parents and the community that supports them, expanding from baby registry into a full-service platform that helps parents make decisions with confidence, stay connected, and build happy and healthy families. Every year Babylist helps over 9M people make purchases through its registry, app, ecommerce shop, and comprehensive product guides. The Babylist ecosystem now includes Babylist Health, which provides access to products and services including insurance-covered breast pumps, Expectful, a new voice in health and wellness for pre-pregnancy through postpartum care, and The Push, a branded content studio that works with the biggest companies in the baby space. With over 59M monthly pageviews and 1.2M TikTok followers, Babylist is a generational brand leading the $88 billion baby product industry. To learn about Babylist’s registry options, editorial content, and more, visit www.babylist.com

Our Ways of Working

We have team members located across the United States and Canada spanning multiple time zones. This means we put in extra effort to make sure we connect and collaborate in ways that make sense for us. 

We know that personal connection is the foundation for the great work we do together. In order to build those relationships with team members in other cities, we meet with coworkers in person two times a year at a full company offsite and a departmental offsite. These offsites are expected of employees and are great opportunities to meet the people you work with every day and to do some of the work that is much more difficult to do virtually. This role is on-site five days a week at our Headquarters in Emeryville, CA.

What the Role Is

At Babylist, our team is collaborative, passionate, and driven by curiosity—and we’re looking for someone who shares that energy to help keep our operations running smoothly. If you thrive in a fast-paced environment and love solving problems before they happen, we want to meet you!

We’re looking for a smart, resourceful, and energetic Executive Assistant & Office Administrator to join our Emeryville office. This dual role is perfect for someone who’s as comfortable managing executive calendars as they are creating a vibrant and organized office environment. You’ll be the go-to person for making things happen, supporting our leadership team, and keeping the office buzzing with positive energy.

Who You Are

• Onsite Availability: Must work onsite at our Emeryville office full-time
• Experienced: 3+ years in a similar administrative or office coordination role, both is best!
• Problem-Solver: You love figuring things out and making processes better
• Resourceful & Proactive: You don’t wait to be told—you jump in and get things done
• Energetic & Positive: Your enthusiasm helps create a vibrant office culture
• Detail-Oriented: You sweat the small stuff to make sure nothing falls through the cracks
• Excellent Communicator: Clear, friendly, and professional communication skills
• Tech-Savvy: Comfortable with office tools (Google Workspace, Slack, project management tools)
• Great Communicator: You utilize clear, concise communication and are comfortable interacting with all levels of leadership and staff.
• Flexible: Happy to pitch in wherever needed, from office tasks to team support.
• Growth- minded: You want to learn and grow and are eager to take on new tasks.

How You Will Make An Impact

• Executive Support
  • Manage complex calendars, schedule meetings, and submit expense reports for executives
  • Proactively order lunch for executive meetings such as board meetings and monthly in-person executive meetings being hyper conscious of food allergies in the team
  • Organize meetings by scheduling both in person and virtual meetings, send reminders, and follow up 
  • Handle vendor relationships including communications and office-related orders
  • Schedule a variety of all company meetings including offsite calendar holds and  calibration meetings
• Office Administration
  • Take pride in ensuring the Emeryville office is organized, welcoming, and fully stocked
  • Manage office vendors, supplies, and equipment to keep everything running smoothly
  • Plan and coordinate team events, meetings, and celebrations - we work hard and want to celebrate our accomplishments and milestones! 
  • No job is too big or too small. Make coffee in the morning and clean up dishes in the afternoon. Make sure the fridge is always stocked with drinks and there are healthy snacks in the office. 
• Problem-Solving & Special Projects
  • Assist in broader people/TA tasks such as supporting our Fulfillment &Operations recruiting events and onboarding assistance when needed
  • Anticipate needs and resolve issues before they arise

Why You Will Love Working At Babylist

• We invest in the infrastructure you’ll need to be supported and successful: tools and opportunities to connect with colleagues
• We build products that have a positive impact on millions of people’s lives
• We work at a sustainable pace which means work/life balance is a real thing here
• We believe technology and data can solve hard problems 
• We believe in exceptional management 
• We are an antiracist organization and doing the work to support differences of all kinds
• We offer competitive pay and meaningful opportunities for career advancement
• We have great benefits like company paid medical, dental, and vision, a generous paid parental leave policy, and 401k with company match
• We care about employee wellbeing with perks for physical, mental and emotional health, parenting, childcare, and financial planning

Babylist takes a market-based approach to pay, and pay may vary depending on your location. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location.

The estimated pay range for this role is $66,400.00 - $99,600.00

In addition, Babylist offers equity, bonus, and benefits, including company paid health, dental and vision insurance, 401(k) matching, flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.

SMS Consent: As part of our hiring process, Babylist may offer the option to receive text message updates about your application and interview scheduling. You will have the opportunity to opt in or out of SMS communications later in the application process. Choosing not to receive SMS messages will not affect your application status, and communication will continue via email or phone. Message and Data Rates may apply. You can STOP messaging by sending STOP and get more help by sending HELP. To view our Privacy Policy, please visit https://www.babylist.com/privacy.

IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All of our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@babylist.com), instant messaging platforms or unsolicited calls.